Executive Personal Assistant - Northern San Diego, CA

Career Group; California; On-site; USD 125,000 - 150,000; Full time

Job summary

A leading company in individual and family services is seeking an Executive Personal Assistant in Northern San Diego, CA. This role requires a highly organized individual to support a private family office with extensive administrative duties, including managing schedules and handling sensitive information with discretion. The ideal candidate will have 5-7 years of experience, exceptional communication skills, and proficiency in Microsoft Office.

Qualifications

• 5-7 years experience as an Executive Assistant or in a similar role required.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Exceptional written and verbal communication skills.

Responsibilities

• Organize, review, and process administrative paperwork.
• Manage calendars and domestic travel logistics.
• Prepare presentations and reports for meetings.

Skills

Organizational Skills

Attention to Detail

Communication Skills

Discretion

Proactive Mindset

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

Executive Personal Assistant - Northern San Diego, CA

Executive Personal Assistant - Northern San Diego, CA

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This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$125,000.00/yr - $150,000.00/yr

Executive Personal Assistant - Northern San Diego, CA

Our lovely principals are seeking a highly organized and detail-oriented Executive Personal Assistant to support a private residential family office in North County, California. We are looking for someone special, to provide comprehensive administrative support, including managing schedules, assisting with paperwork, and overseeing daily operational needs. The ideal candidate will demonstrate discretion, agility, and the ability to anticipate and respond to evolving priorities in a dynamic, fast-paced environment.

Main Duties:

• Organize, review, and process administrative paperwork.
• Maintain organized records and filing systems (both digital and physical).
• Manage calendars, appointments, meetings, and domestic travel logistics.
• Draft, proofread, and respond to correspondence including emails and letters.
• Prepare presentations, reports, and materials for meetings or events.
• Track expenses, manage reconciliations, and process invoices accurately and confidentially.
• Conduct research and compile data to support decision-making.
• Coordinate with vendors, service providers, and internal staff.
• Proactively identify and address operational needs.
• Support occasional domestic travel as needed to assist the principal or household operations.

Requirements:

• High School Diploma Req
• 5-7 years experience as an Executive Assistant or in a similar administrative support role Required
• Highly organized with strong attention to detail and follow-through.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and adept at managing digital files and systems.
• Exceptional written and verbal communication skills.
• Trusted with sensitive information; exercises sound judgment and discretion.
• Self-directed with a proactive and anticipatory mindset.
• Demonstrated ability to manage administrative workflows effectively.
• Familiarity with luxury goods, high-end service standards, or family office environments.
• Experience supporting both personal and professional aspects of a principal’s life.
• Exposure to payroll processes or payroll a plus
• 30% Domestic Travel

Generous + competitive compensation package; salary $125k-150k, DOE

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Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Individual and Family Services

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