Executive Personal Assistant & Chauffeur (2025B)

Excellence Services, LLC; Menlo Park (CA); On-site; USD 72,000 - 270,000; Full time

Job summary

Excellence Services, LLC seeks a Private Family Assistant to deliver seamless logistical and personal support. This mid-senior level position blends driving responsibilities with administrative coordination, requiring exceptional organizational and communication skills. Ideal candidates will have a background in luxury or private household settings, and strong discretion is paramount. Benefits include health insurance, paid time off, and a structured performance review system.

Benefits

Health insurance

Vacation

Sick days

Paid holidays

Paid meal breaks

Regular performance reviews

Qualifications

• Minimum 3-5 years in a similar hybrid Personal Assistant or Chauffeur capacity.
• Prior Luxury Or Private Household Experience Strongly Preferred.
• Clean California driver’s license; familiarity with Bay Area roads essential.

Responsibilities

• Provide safe, professional transportation across the Bay Area.
• Manage vendor schedules and supervise on-site visits.
• Support Principals in various household management tasks.

Skills

Organizational Skills

Discretion

Communication

Flexibility

Education

Bachelor’s Degree Or Equivalent Professional Experience

Tools

G Suite

iPhone

MacBook

Job description

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(Private Family Assistant with Driving & Logistics Focus)

Location: Atherton, CA 94027 (On-site with local travel)

Job Type: Full-Time (40 hours/week), Hourly, Non-Exempt

Posting ID: PA-2025B

Posting Date: June 12, 2025

Availability: Typical 9 AM - 5:30 PM, Monday-Friday. Be available and on-call as needed.

Compensation:

$72,800 – $270,000/year DOE

Up to 20% discretionary annual bonus

Full benefits: Health insurance, vacation, sick days, paid holidays

Paid meal breaks

Regular performance reviews

Travel required as needed

At-Will Employment Notice:

This is an at-will position. Either the employee or Excellence Services may terminate the employment relationship at any time, with or without cause or notice.

About the Role:

This newly defined role supports a private household with a strategic blend of personal assistance, transportation, and operational coordination. Reporting to the House Manager and collaborating with a team of PAs, the Executive Personal Assistant & Chauffeur will be hands-on with logistical support, regional driving, project oversight, and high-level discretion.

This is not a purely driving position—candidates must be comfortable managing tasks across scheduling, errands, and vendor coordination, while prioritizing confidentiality and proactive service.

Key Responsibilities:

Personal Logistics & Driving Support

Provide safe, professional transportation of Principal(s) across the Bay Area and occasionally statewide.

Maintain vehicle presentation, track servicing schedules, and proactively manage upkeep.

Execute daily and ad hoc errands such as shopping, courier services, returns, banking, and pick-ups.

Respond quickly to unexpected schedule shifts, airport runs, or late-night logistics.

Administrative & Vendor Coordination

Manage vendor schedules and supervise on-site visits (florists, repairs, stylists, tech services, etc.).

Track key project timelines, review contractor quotes, and facilitate approvals.

Assist with home inventory, light purchasing, and administrative errands such as mail, storage, or document drop-offs.

Maintain digital files, coordinate minor travel bookings or confirmations when needed.

Household & Team Integration

Support Principals in various household management tasks with poise and initiative.

Join staff check-ins to report project updates and ensure aligned task execution.

Provide support for small-scale events, guest arrivals, or family travel prep.

Qualifications:

Bachelor’s Degree Or Equivalent Professional Experience Required.

Minimum 3–5 years in a similar hybrid Personal Assistant or Chauffeur capacity.

Prior Luxury Or Private Household Experience Strongly Preferred.

Clean California driver’s license; familiarity with Bay Area roads essential.

Proficient in G Suite, iPhone, MacBook, and modern task tools.

Highly organized, punctual, and resilient under pressure.

Clear communicator with discretion and polished demeanor.

Must be legally authorized to work in the U.S.

Able to pass extensive background check and screenings.

Core Values:

Principals First: Act in the best interest of the household at all times.

Discretion & Accountability: Uphold privacy and take ownership of results.

Efficiency: Work with precision, urgency, and adaptability.

Growth-Oriented: Seek learning opportunities and embrace feedback.

Integrity: Consistently deliver reliable and respectful service.

Why Join Us?

Prestige & Professionalism: Operate in a refined, high-expectation setting.

Team Culture: Join a respectful, values-driven household team.

Advancement: Take advantage of structured reviews and performance incentives.

Tools & Tech: Leverage cutting-edge platforms to streamline communication and logistics.

Flexibility: Each day presents new challenges across people, places, and priorities.

Note:

The scope of this position may evolve based on household needs. Applicants must demonstrate flexibility, discretion, and readiness for immediate or phased onboarding.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Individual and Family Services

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