AC111 - Full-Time Executive/Personal Assistant - San Francisco, CA

British American Household Staffing; San Francisco (CA); On-site; USD 125,000 - 150,000; Full time

Job summary

An established industry player in San Francisco is looking for a polished and professional Executive/Personal Assistant. This role involves managing a busy schedule, coordinating with staff, and ensuring a seamless experience for the principal. The ideal candidate will have a service mindset, excellent time management skills, and the ability to adapt to changing needs. With a focus on discretion and organization, this position offers a unique opportunity to support a high-profile individual in a fully staffed household. If you thrive in dynamic environments and are committed to excellence, this role is perfect for you.

Benefits

PTO

Medical Benefits

401k

Qualifications

• 5+ years’ experience in a similar role.
• Strong command of the English language, both written and verbal.

Responsibilities

• Manage calendaring and heavy scheduling for the principal.
• Coordinate with staff for efficient task execution.
• Handle all travel-related duties including planning and booking.

Skills

Time Management

Interpersonal Skills

Discretion

Organizational Skills

Communication

Job description

Overview

A principal in San Francisco, CA, is seeking a superlative Executive/Personal assistant to help streamline her life. The general schedule will be Monday through Friday from 10am to 7pm with flexibility and a 24/7 service mindset. This is a fully staffed household, and the ideal candidate will be polished, professional, and have the experience to hit the ground running on day one. Local candidates only. Relocation is not being offered.

Responsibilities

Include, but are not limited to:

• Calendaring and heavy scheduling
• Collaborating/communicating with other staff members to ensure proper execution of tasks in an efficient manner
• Implementing processes and protocols such as lookaheads for principal
• Work with the principal’s stylist for wardrobe management
• All travel-related duties such as planning, booking, packing/unpacking, and either accompanying the principal or flying ahead to prepare for the principal’s arrival
• Driving the principal to/from appointments
• Running errands as needed
• Proactively prepare for schedule changes and have options ready to present
• Keeping an extremely organized environment, both physically and digitally
• Assist with gift purchasing, wrapping, and distribution
• Ad hoc projects and requests

Qualifications

• Sophisticated professional with a service mindset
• No job is too big or too small mentality
• Trustworthy, discreet, not a gossip
• Ability to pivot without getting flustered
• Excellent time management and interpersonal skills
• Ability to adapt as the position evolves
• Works intuitively and with thought and purpose
• Communicative, team player who can also work autonomously and doesn’t need to be everyone’s friend
• Emotionally intelligent
• Not a clock watcher
• Nice penmanship not required, but would be a plus

Requirements

• 5+ years’ experience in a similar role
• Strong command of the English language, both written and verbal
• Valid driver’s license and clean driving record
• Ability to travel domestically, sometimes at a moment’s notice
• Flexibility with the schedule
• Must be legal to work in the U.S.

Salary and Benefits

$58 to $60 per hour, PTO, medical benefits, and 401k