Executive Personal Assistant

FARRYNHEIGHT; New York (NY); Hybrid; USD 65,000 - 85,000; Full time

Job summary

A dynamic advertising agency in New York is seeking a highly organized Personal & Executive Assistant to support the CEO. This full-time, hybrid role involves managing schedules, coordinating travel, and supporting agency initiatives. Ideal candidates have over 3 years of experience in a similar role, strong communication and organizational skills, and the ability to thrive in a busy environment.

Qualifications

• 3+ years of experience in an EA/PA or operations role, ideally supporting a senior leader or founder.
• Strong organizational and communication skills with the ability to handle multiple priorities.
• Proven discretion and sound judgment in handling confidential information.
• Familiarity with creative, marketing, or agency environments is a plus.

Responsibilities

• Manage and prioritize a dynamic calendar, schedule, and inbox for the CEO.
• Prepare materials, agendas, and briefs ahead of meetings.
• Coordinate domestic and international travel, including itineraries and logistics.
• Assist with company-wide initiatives and cross-functional coordination.

Skills

Organizational skills

Communication skills

Logistics coordination

Time management

Discretion

Resourcefulness

Tools

Google Workspace

Slack

Notion

Job description

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We are seeking a highly organized, proactive Personal & Executive Assistant to support our Founder & CEO, Farryn Weiner, and contribute meaningfully across the Farrynheight agency. This hybrid role spans executive support, internal operations, and coordination of day-to-day priorities—both professional and personal—with a strong emphasis on logistics, communication, and time management.

You’ll serve as a trusted partner in keeping the CEO’s calendar, workflow, and key initiatives running smoothly, while working closely with the Managing Director and Director of Operations to support broader agency alignment. From managing schedules and prepping meetings to coordinating social content and streamlining daily operations, this role requires someone who can move quickly, think ahead, and bring clarity to chaos.

This is a high-trust, high-impact role for someone who values precision, thrives in a fast-moving environment, is curious about creative and enjoys being a steady, solution-oriented presence at the center of it all.

Executive Support

• Manage and prioritize a dynamic calendar, schedule, and inbox for the CEO
• Prepare materials, agendas, and briefs ahead of meetings
• Handle communication and follow-ups with internal teams and external partners
• Coordinate domestic and international travel, including itineraries and logistics
• Support ongoing agency-wide priorities in collaboration with the leadership team
• Assist with scheduling and coordination of content across social media channels
• Maintain and organize digital content and media assets

Personal Coordination

• Organize and streamline day-to-day logistics that support the CEO’s personal and professional life
• Assist with planning and scheduling for appointments, travel, and key engagements
• Help maintain alignment across all responsibilities—ensuring time, energy, and attention are focused where they’re most needed

Agency Integration

• Assist with company-wide initiatives, internal comms, and cross-functional coordination
• Support Farrynheight events, workshops, key company moments or team activations as needed
• Track key priorities, timelines, and follow-ups across leadership projects

What You Bring

• 3+ years of experience in an EA/PA or operations role, ideally supporting a senior leader or founder
• Strong organizational and communication skills with the ability to handle multiple priorities
• Proven discretion and sound judgment in handling confidential information
• Familiarity with creative, marketing, or agency environments is a plus
• Strong working knowledge of Google Workspace, Slack, Notion, and basic social tools
• Resourceful, calm under pressure, and excellent at anticipating needs
• Available to work in Miami and travel occasionally for in-person needs

What You Can Expect

• A high-trust role at the heart of a growing agency
• Exposure to the inner workings of creative leadership and agency operations
• A collaborative, supportive team that values communication and care
• Opportunity to shape the role and bring new systems to life

Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industries: Advertising Services