Executive Administrative Assistant

Farfetched Studios LLC; St. Louis (MO); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Competitive salary

Health insurance after 60 days

Wellness stipend

Life insurance benefit

401k with company match

Paid time off (PTO)

Job summary

Farfetched Studios LLC in Missouri is seeking an Executive Administrative Assistant to support the Owner and team, manage calendars, projects, communications, and key admin functions to keep operations running smoothly behind the scenes.

You will coordinate onboarding, contracts, timesheets, and reporting, with a focus on organization, efficiency, and proactive problem-solving in a fast-growing marketing agency.

Qualifications

• 3+ years in an executive assistant, project coordination, or operations role within a marketing or digital agency setting.
• Experience managing calendars, projects, communications, and administrative workflows.
• Familiarity with marketing terminology and campaign workflows; adept with AI tools for productivity.

Responsibilities

• Project Coordination: schedule, track, and progress marketing projects to deadlines.
• Calendar Management: keep owner’s schedule organized and coordinate meetings.
• Administrative Support: document organization, contracts, and file upkeep.
• Team Operations: onboard new employees; set up accounts and training materials.
• Payroll & HR Coordination: handle vacation requests and time-off reporting with payroll.
• Research & Reporting: vendor and trend research to support decisions.
• Accounting Assistance: assist with bookkeeping, invoices, and expenses.
• AI-Enabled Productivity: leverage AI tools to summarize and improve workflows.

Skills

Organizational skills

Time management

Attention to detail

MS Office proficiency

Project management tools

Marketing terminology

Campaign workflows

AI tools usage

Accounting basics

HR basics

Proactive mindset

Tools

ClickUp

Asana

Trello

Job description

Farfetched Studios is a fast-growing, forward-thinking marketing agency dedicated to helping brands stand out through creative strategy, data-driven campaigns, and impactful storytelling. As our agency continues to expand, we’re looking for a proactive and highly organized Executive Administrative Assistant to support the Owner and team in managing operations, ensuring smooth project flow, and keeping everything running efficiently behind the scenes.

Role Overview

The Executive Administrative Assistant will serve as the right hand to the agency owner—helping manage calendars, projects, communications, and key administrative functions. This person will play a crucial role in maintaining organization across client deliverables, staff coordination, and administrative processes.

Key Responsibilities

• Project Coordination: Ensure all marketing projects are properly scheduled, tracked, and progressing according to deadlines.
• Calendar Management: Maintain and optimize the owner’s schedule, coordinating internal and client meetings with precision.
• Administrative Support: Handle backend tasks such as document organization, contract management, and file upkeep.
• Team Operations: Assist with onboarding new employees ensuring smooth setup of accounts, access, and training materials.
• Payroll & HR Coordination: Process vacation requests, liaise with our payroll company, and ensure time-off tracking and reporting are accurate.
• Research & Reporting: Conduct research on vendors, trends, and industry topics to support decision-making and strategy.
• Accounting Assistance: Support basic bookkeeping, invoice tracking, and expense management in coordination with accounting systems.
• AI-Enabled Productivity: Leverage AI tools to streamline administrative tasks, generate summaries, and improve workflow efficiency.

Qualifications

Experience: 3+ years in an executive assistant, project coordination, or operations role—preferably within a marketing, creative, or digital agency environment.

Skills

• Excellent organizational and time management skills
• Strong attention to detail and ability to manage multiple priorities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Familiarity with project management tools (e.g., ClickUp, Asana, Trello, or similar)
• Understanding of marketing terminology and campaign workflows
• Comfort using AI tools (e.g., ChatGPT, Notion AI, etc.) to work smarter
• Basic accounting and HR process knowledge
• Personality: Proactive, dependable, adaptable, and solutions-oriented—a true “right hand” to the owner.

Why Join Us

• Work with a dynamic and creative marketing team
• Opportunity to grow alongside a scaling agency
• Flexible and supportive work environment
• Competitive pay and benefits package

More about Farfetched Studios?

We are committed to fostering a supportive and rewarding environment for our team members. We believe in investing in your well‑being and future:

• Competitive Compensation: Starting salary of $50,000
• Comprehensive Healthcare: After 60 days, benefit from individual healthcare with Farfetched Studios covering 90% of the cost (a lot of employers don't do this, but just let you buy into their group plan at a perceived low rate for coverage).
• Wellness Stipends: Receive a monthly stipend of $20 per pay period (totaling $480 annually) for eyecare and dental insurance after 60 days. We do not directly provide eyecare and dental.
• Built-in Security: Enjoy peace of mind with company-provided short term disability insurance and a $25,000 life insurance policy at no additional cost to the employee.
• Robust Retirement Plan: After one year of dedicated service, you'll be eligible to join our 401k program that includes a 4% match. The first 3% is matched 1:1, and the next 2% is matched at 2:1. Full details will be provided by the plan provider as we get closer to that date (this is one aspect I love about the company).
• Enjoy 10 days of paid time off (PTO) that accrues (cannot be used during the first 90 days). After your first year, benefit from an additional 4 days (1 per quarter) of remote work flexibility

This is a unique chance to join a forward-thinking marketing agency where your skills will be valued, and your career trajectory will accelerate (If you put in the time and effort, we will provide you with the opportunity).