Executive Assistant to the CEO

Patreon; United States; Hybrid; USD 90,000 - 150,000; Full time

Benefits offered by this job

Health coverage

Flexible Time Off

Parental leave

Stipends for personal lifestyle

Learning stipend

Hybrid work (SF/NY/Porto)

Financial guidance

Job summary

Patreon is seeking an experienced Executive Assistant to support the CEO & Co-Founder within the Office of the CEO. You will manage calendars, inbox, agendas, and travel logistics, partnering with the Chief of Staff and Biz Ops to keep executive rhythms aligned.

In a hybrid San Francisco-based role, you will coordinate meetings, offsites, board planning, and expense tracking while maintaining confidentiality and acting with sound judgment to protect the fastest-growing elements of the business.

Qualifications

• 3–5 years EA experience supporting C-level executives in startup or high-growth environments.
• Advanced knowledge of Google Suite, Slack, Notion, and AI tools, with ability to leverage AI to boost productivity.
• Excellent written and verbal communication skills.
• Experience supporting executives in business and personal capacities, including family-office familiarity preferred.
• Highly organized, proactive, and able to move quickly without sacrificing quality.
• San Francisco-based hybrid role; in-office 3 days/week.

Responsibilities

• Manage complex calendars 3–6 months out and align exec calendars with Biz Ops.
• Maintain CEO’s inbox and draft correspondence.
• Create meeting agendas and presentations with the Chief of Staff.
• Attend meetings, take notes, track action items and deliverables.
• Coordinate offsites and events for the Executive Team; board meeting coordination.
• Coordinate CEO travel and personal travel; manage bookings and logistics.
• Track receipts, expenses, and reimbursements; code them properly.
• Develop project management processes for cross-functional initiatives.

Skills

Calendar management

Executive support

Business communication

AI tools fluency

Notion

Google Suite

Slack

Project management

Education

Bachelor's degree

Tools

Google Workspace

Slack

Notion

AI tools

Job description

• As a member of the Office of the CEO, you will provide support to the CEO & Co-Founder and work closely with the Chief of Staff
• Proactively manage complex calendars 3-6 months out, partnering closely with Biz Ops to ensure the CEO’s calendar and the exec team’s calendars stay aligned; maintain and adjust business rhythms as needed
• Proactively communicate calendar updates and priorities to the Rhythm of Business (ROB) stakeholders (Business Operations, Executive Assistants, Communications teammates)
• Maintain the CEO’s inbox, draft correspondence
• Work with the Chief of Staff to procure or create meeting agendas and presentations
• Attend meetings, take notes, track action items and deliverables
• Coordinate offsites and events for the Executive Team
• Celebrate birthdays, anniversaries and new family member arrivals of Executive Team members
• Coordinate all of the CEO’s business travel and some personal travel, including bookings and logistics
• Build and share quarterly/annual travel lookaheads with CEO’s family office to support long-range planning
• Maintain, organize, and code receipts, expenses, and reimbursements
• Work with the Chief of Staff to create project management processes for cross-functional initiatives, building and maintaining systems that scale with the office
• Projects you may work on:
• Coordinating activities, logistics and agendas for exec team offsites
• Meeting coordination during company planning, annual reviews
• Supporting monthly All Hands efforts
• Special projects on an as-needed basis
• Board meeting coordination and planning
• Annual company kickoff (PKO) planning and support

Benefits

• Health Coverage: Medical, dental, and vision plans are available to our US employees and their dependents. Our plans have a nationwide network and we also cover a primary care concierge membership.
• Balance & Wellness: We offer a generous Flexible Time Off policy, in addition to days throughout the year where everyone takes the same day off to recharge our batteries. Employees and their dependents also have access to therapy, coaching, and Employee Assistance Programs services.
• Family Planning: We provide 20 weeks of paid parental leave, fertility, adoption, and surrogacy benefits, as well as an annual stipend for new additions to your families (including pets!).
• Lifestyle & Learning: You’ll have stipends to fund your personal lifestyle and to support your favorite creators on Patreon, as well as an annual stipend for learning and development.
• Hybrid Work: Our offices are in San Francisco, New York, and Porto. Plus, we have more teammates working remotely around the world.
• Financial Support: We offer employer matching for our retirement plans and Health Savings Account (HSA), as well as access to 1:1 financial guidance with a Certified Financial Planner.

3-5 years EA experience supporting C-level executives in startup or high-growth environmentsAdvanced knowledge of business-related tools including (but not limited to) Google Suite, Slack, Notion, and AI tools, with strong AI fluency and a demonstrated ability to leverage AI to improve productivityExcellent written and verbal communication skillsExperience supporting executives in both business and personal capacities, ideally including family office experience or close cross-functional partnership with a personal-side EA Moves quickly without sacrificing efficiency or effectivenessThis is a San Francisco based role for a hybrid model company, in office 3 days/weekThink five steps aheadPrioritizes shifting demands with a high degree of accuracy and consistent follow upExtremely organized and detail orientedStrong project management skills; able to build and run systems and processes independentlyWork autonomouslyProblem solveExercises sound judgment, confidentiality and professionalismCreate and maintain structure and processesAbility to: