Executive Personal Assistant

C-SUITE ASSISTANTS; Dallas (TX); On-site; USD 65,000 - 120,000; Full time

Job summary

An established industry player seeks a highly skilled Executive Personal Assistant to support a UHNW principal relocating to Dallas. This role demands a bilingual candidate with at least 8 years of experience in high-touch environments, adept at managing both personal and professional responsibilities. You will be at the forefront of managing complex schedules, crafting communications, and ensuring seamless travel arrangements. This position offers a unique opportunity to thrive in a dynamic environment, where your organizational prowess and proactive approach will be key in enhancing the principal's lifestyle. If you have a passion for excellence and a warm personality, this could be the perfect fit for you.

Benefits

Health Benefits

Discretionary Bonus

Flexible Availability

Qualifications

• 8+ years as an Executive Personal Assistant to HNW/UHNW executives.
• High level of integrity and discretion in handling confidential information.

Responsibilities

• Manage calendar, emails, and travel arrangements for the principal.
• Plan high-end events and coordinate with house staff across residences.

Skills

Bilingual (English/Spanish)

Organizational Skills

Attention to Detail

Communication Skills

Project Management

Time Management

Proactive Personality

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Job description

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Direct message the job poster from C-SUITE ASSISTANTS

Director of Recruitment at C-Suite Assistants

Bi-Lingual, Executive Personal Assistant to UHNW Principal, Successful Distribution Company, Dallas, Texas

Our client, a co-business owner of a global distribution company with headquarters in Mexico, is looking for an Executive Personal Assistant to manage his life both personally and professionally. Given the principal is moving from Mexico to Dallas, the candidate MUST be Bi-lingual, English/Spanish, as well as have a great understanding of the Dallas area which is new to the family. The ideal candidate has at least 8 years of experience supporting a HNW executive and understands the “high touch” lifestyle as well as the ability to switch gears from personal and professional responsibilities as needed. Great attention to detail, superior organizational skills, and a very positive pro-active personality are highly desired. This is an exciting opportunity for someone who truly thrives and is passionate about managing a very busy principal successfully, is poised, and also has a sense of humor.

About the Job:

• Support the Principal as a true gatekeeper handling calendar management, communicating on the principal’s behalf, and prioritizing meetings/appointments, personal and professional.
• Prioritize emails from inbox and craft emails on his behalf.
• Handle travel arrangements with detailed itineraries, personal and professional including family vacations.
• Coordinate with other internal executives and the principal’s direct reports in Mexico.
• Assist with putting together materials for executive meetings and all logistics to make the meetings a success; attend some meetings take notes and create action items to follow-up, as needed; some minimal travel required.
• Plan high-end events/dinners for clients, friends, and family.
• Personal work: run “high touch” errands, oversee the new home, spearheading possible renovations/ repairs.
• Act as liaison to house staff at other 3 residences as well as in Dallas.
• Assist in researching programs and activities for the children and coordinating this information with his wife.
• Ad hoc projects, personal and professional.
• Off hour availability via cell, within reason.

Base salary plus discretionary bonus, health benefits will be provided initially via an agreed upon stipend until the firm has a healthcare plan in place in the US.

About You:

• At least 8 years of experience as an Executive Personal Assistant to a UHNW or HNW executive. Someone from the high-end hospitality space is highly desired.
• Bachelor’s Degree.
• High level of integrity and discretion in handling all confidential information.
• Excellent Microsoft Office Suite skills - Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication skills.
• A pro-active personality that is passionate about making the principal’s life run smoothly.
• Excellent project management and time management skills.
• A knowledge of Dallas in terms of great venues and places to socialize.
• A warm and engaging personality that understands the HNW “high touch” lifestyle.

Seniority level

Executive

Employment type

Full-time

Job function

Administrative, Project Management, and General Business

Industries

Hospitality, Venture Capital and Private Equity Principals, and Technology, Information and Media