Executive PA to CTO — Scheduler & Travel Pro (Equity)

SupportFinity™; San Francisco (CA); On-site; USD 140,000 - 165,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Job summary

Bloom Talent is seeking an Executive Personal Assistant to support the CTO at an ambitious unicorn startup in San Francisco. This in-office role offers 140–165K+ DOE, equity, benefits, onsite chef, and unlimited PTO.

You will manage a complex calendar and inbox, coordinate travel, prep meetings, handle personal tasks, liaison with stakeholders, and oversee confidential information with discretion. The ideal candidate has 5+ years of EA experience, thrives in fast-paced environments, and

Qualifications

• 5+ years of experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior leadership.
• Experience in high-growth or fast-paced environments is highly desired.
• Adaptable and calm under pressure, able to manage shifting priorities in a fast-paced, dynamic environment.
• Strong problem-solving skills, with the ability to anticipate needs and act proactively.
• Exceptional organizational skills and meticulous attention to detail in managing complex schedules and tasks.

Responsibilities

• Provide direct support to the CTO by managing a complex calendar, scheduling meetings, prioritizing commitments, and resolving conflicts efficiently.
• Coordinate business and personal travel, including flights, accommodations, transportation, and itineraries, while adapting to last-minute changes.
• Prepare for meetings by gathering briefing materials, drafting agendas, and ensuring follow-up on action items.
• Manage communications across business and personal inboxes, drafting responses, triaging messages, and maintaining clarity in correspondence.
• Act as a representative and liaison with stakeholders - both internal and external.
• Oversee administrative tasks such as expense reporting, record keeping, and filing to maintain accuracy and organization.
• Take ownership of special projects and research assignments, contributing insights and support as needed.
• Manage both professional and personal calendars to ensure seamless integration of commitments.
• Coordinate logistics for personal travel, events, and appointments alongside professional responsibilities.
• Handle household coordination tasks, liaising with service providers and arranging maintenance or personal services.
• Assist with personal financial and administrative matters, including bill payments and subscriptions.
• Support miscellaneous personal requests, from errands to event coordination, ensuring day-to-day life runs smoothly.

Skills

Calendar management

Inbox management

Travel planning

Relationship management

Executive support

Education

Master's degree

Tools

GSuite

Excel

Slack

Email management platforms

Job description

Bloom Talent is seeking an Executive Personal Assistant to support the CTO at an ambitious unicorn startup in San Francisco. This in-office role offers 140–165K+ DOE, equity, benefits, onsite chef, and unlimited PTO.

You will manage a complex calendar and inbox, coordinate travel, prep meetings, handle personal tasks, liaison with stakeholders, and oversee confidential information with discretion. The ideal candidate has 5+ years of EA experience, thrives in fast-paced environments, and