Executive Personal Assistant

Confidential; Los Angeles (CA); On-site; USD 80,000 - 90,000; Full time

Job summary

Confidential, a rapidly growing technology startup, seeks an Executive Assistant & Travel Coordinator to support the CEO. This high-visibility role demands a polished, deeply organized partner who can anticipate needs, manage a demanding calendar, and maintain discretion in a fast-paced environment.

You will coordinate complex domestic and international travel, prepare briefing materials, liaise with the Chief of Staff, and assist with personal and professional scheduling, board meetings, and

Qualifications

• 3–5+ years of experience supporting C-suite executives.

Responsibilities

• Plan and execute domestic and international travel for the CEO, including private and commercial options.

Skills

Executive support

Travel coordination

Calendar management

Communication

Discretion

Tools

Google Workspace

Microsoft Office

Slack

Asana

Notion

Job description

Executive Assistant & Travel Coordinator to CEO

Start-up in the Technology Space | $80-90k

We are seeking an exceptional Executive Personal Assistant to support the CEO of a rapidly growing technology brand. This is a highly demanding, high-visibility role for a sharp, seasoned executive partner who thrives in fast-paced environments and can anticipate needs before they arise. You will work closely with a highly accomplished Chief of Staff and operate at the center of the organization - supporting a CEO who moves quickly, thinks big, and maintains an extensive network across tech, media, and business.

The ideal candidate is polished, deeply organized, emotionally intelligent, and unflappable - someone who can manage complexity with calm precision while serving as a trusted gatekeeper and personal right hand. A significant portion of this role is travel-focused, and candidates must bring a genuine expertise in complex, high-touch travel coordination.

Key Responsibilities

Travel & Logistics

• Own all aspects of domestic and international travel planning and execution - private and commercial aviation, luxury hotel accommodations, ground transportation, restaurant reservations, and curated on-the-ground experiences
• Build detailed, seamless itineraries that account for every contingency, with real-time troubleshooting and adjustments as plans evolve
• Manage visa, passport, and documentation requirements across multiple international destinations
• Extend travel support to family members and guests as needed, coordinating multi-party logistics with precision and discretion
• Maintain relationships with preferred vendors, travel partners, and service providers to ensure consistent, elevated experiences

Executive & Personal Support

• Own a complex, ever-changing calendar - balancing internal priorities, external relationships, and personal commitments with sound judgment
• Handle a broad range of personal assistance including household vendor coordination, personal shopping, gifting, reservations, and lifestyle management
• Screen and prioritize incoming communications, exercising strong judgment on urgency, tone, and escalation
• Prepare briefing materials, meeting agendas, and follow-ups to ensure the CEO is always prepared and focused on the highest-impact work
• Act as a trusted liaison between the CEO, Chief of Staff, leadership team, board members, and external partners
• Coordinate logistics for board meetings, offsites, investor meetings, and high-profile events
• Handle all sensitive and confidential matters with the utmost professionalism

Qualifications

• 3-5+ years of experience supporting C-suite executives, ideally within high-growth technology, media, entertainment, or consumer brands
• Demonstrated expertise in complex, high-touch travel coordination - private aviation experience strongly preferred
• A natural anticipator who identifies needs and solves problems before they surface
• Exceptional organizational skills and attention to detail, with the ability to juggle multiple priorities seamlessly
• Strong executive presence, polished communication skills, and high emotional intelligence
• Deeply discreet, trustworthy, and composed under pressure
• Comfortable operating with ambiguity, speed, and high expectations
• Advanced proficiency in Google Workspace, Microsoft Office, and collaboration tools such as Slack, Asana, and Notion

Why This Role

This is an opportunity to work at the highest level of a fast-scaling technology company alongside an accomplished CEO and Chief of Staff. For an EA/PA who takes genuine pride in flawless execution - and who considers world-class travel coordination a core part of their craft - this role offers unparalleled exposure, variety, and the satisfaction of making a demanding executive's world run beautifully.