Executive PA & Office Manager: Seamless Ops & Exec Support

Yugo USA LLC.; Austin (TX); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health benefits

Dental & Vision

401k + 4% employer matching

Three weeks of PTO

Wellness Time

11 Paid Holidays

Paid Parental Leave

1 Paid Volunteer Day

1 Paid YuDay

Company paid STD, LTD and Life

Job summary

Yugo USA LLC. is seeking a proactive PA/office manager to support senior leadership, maintain efficient diaries, draft communications, prepare meeting materials, and coordinate travel.

This is a full‑time, office‑based role based in Austin, requiring 4–5 days in the office and a professional, discreet approach to high-level administration. You will partner with the CEO - USA and leaders, create a welcoming workplace, and drive office initiatives while adapting to flexible hours across time zones

Qualifications

• Experienced in personal or executive assistance roles and with office management experience.
• Discreet, trustworthy and professional, with the ability to act as an ambassador for the Yugo executive team in the USA.
• Systems and AI proficiency.
• Resilient, upbeat and positive mindset with the ability to multi-task and problem solve on the fly.

Responsibilities

• Manage complex and fast-paced diaries for members of the executive team, ensuring effective prioritisation and time management.
• Draft, review and send communications on behalf of executives, maintaining a high standard of professionalism and confidentiality.
• Prepare meeting agendas, collate briefing materials, take accurate minutes and track actions to ensure timely follow-up and delivery.
• Arrange domestic and international travel, including flights, accommodation, visas and detailed itineraries.
• Coordinate 1:1s, team meetings and wider business meetings, providing support before, during and after where required.
• Provide ad hoc support to wider teams aligned to the executives as needed.
• Deliver a positive workplace experience by coordinating office initiatives, managing supplies, and responding to employee needs.

Skills

Executive support

Office management

AI proficiency

Diary management

Tools

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

Job description

Yugo USA LLC. is seeking a proactive PA/office manager to support senior leadership, maintain efficient diaries, draft communications, prepare meeting materials, and coordinate travel.

This is a full‑time, office‑based role based in Austin, requiring 4–5 days in the office and a professional, discreet approach to high-level administration. You will partner with the CEO - USA and leaders, create a welcoming workplace, and drive office initiatives while adapting to flexible hours across time zones