Executive PA & Admin to Corporate Planning Team

NHS Scotland; Russell (MO); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

NHS Pension Scheme

27 days annual leave

Cycle to Work Scheme

Learning and development opportunities

Job summary

NHS Greater Glasgow and Clyde (NHSGGC) is seeking a dynamic PA / Administrator to join the Corporate Planning Team. You will provide high-quality PA, business and administrative support, manage diaries, meetings and deadlines, and build professional relationships across NHSGGC.

The role requires experience supporting senior managers, excellent organisation, and strong communication skills. Based at Russell House, Gartnavel Campus, in a 36-hour-per-week, Monday–Friday schedule.

Qualifications

• Educated to a good standard with relevant administrative/business support experience.
• Significant experience providing PA and administrative support to senior managers or executives.
• Excellent organisational and time management skills.
• Strong written and verbal communication skills.
• Experience managing complex diaries, meetings and correspondence.
• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook.
• Experience using SharePoint and electronic records management systems.
• Ability to use initiative and sound judgement when prioritising and resolving issues.
• Strong interpersonal skills with the ability to build effective professional networks.
• Ability to manage confidential and sensitive information appropriately.
• Excellent attention to detail and accuracy.
• Demonstrable ability to work independently and manage competing priorities.
• Commitment to continuous improvement and developing new skills and knowledge.

Responsibilities

• Provide comprehensive PA, business and administrative support to the Corporate Planning Team, managing diaries, inboxes, meetings, correspondence, actions and deadlines for senior colleagues.
• Anticipate requirements and emerging issues, taking ownership of tasks and identifying practical solutions.
• Act as a professional first point of contact, organising meetings and events, preparing agendas, papers, minutes, reports, presentations and briefing documents.
• Maintain effective information and SharePoint systems, and develop strong working relationships across NHSGGC.
• Manage multiple competing priorities while delivering high-quality work, professionalism and discretion.

Skills

PA experience

Administrative support

Diary management

Communication skills

Organisational skills

Time management

Independent working

Discretion

Tools

Microsoft Office Suite

SharePoint

Job description

NHS Greater Glasgow and Clyde (NHSGGC) is seeking a dynamic PA / Administrator to join the Corporate Planning Team. You will provide high-quality PA, business and administrative support, manage diaries, meetings and deadlines, and build professional relationships across NHSGGC.

The role requires experience supporting senior managers, excellent organisation, and strong communication skills. Based at Russell House, Gartnavel Campus, in a 36-hour-per-week, Monday–Friday schedule.