Executive Operations & Schedule Lead

The Regents of the University of California on behalf of their Los Angeles Campus; Lake Arrowhead, Northern (CA, KY); Hybrid; USD 60,000 - 90,000; Full time

Job summary

The Regents of the University of California on behalf of their Los Angeles Campus is seeking an Executive Office Coordinator for UCLA Lake Arrowhead Lodge. This role supports the executive leadership team by managing complex schedules, coordinating high‑priority meetings, and facilitating cross‑departmental communication to ensure smooth daily operations.

As a confidential ambassador, you will uphold professional standards, handle sensitive information, and drive efficiency across all

Qualifications

• 2+ years experience in personnel, accounting, project management, or administration in a department of 100+ employees
• Experience maintaining productivity across a broad scope of responsibilities
• Organizing information, people, finances and resources to develop programs and close projects
• Analyzing operating procedures and recommending changes
• Strong interpersonal communication with diverse populations
• Writing business English for proposals, memos and correspondence
• Encouraging teamwork to achieve department goals
• Handling confidential matters discreetly and maintaining confidentiality
• Ability to obtain fingerprint roller certificate
• Knowledge of University policies and systems (preferred)

Responsibilities

• Manage complex executive schedules and high-priority meetings
• Coordinate cross-departmental communication for operational efficiency
• Maintain professionalism and discretion across the executive suite
• Drive administrative efficiency and support LS leadership
• Prepare business correspondence and maintain organized records

Skills

Project management

Administration

Interpersonal communication

Confidentiality

Microsoft Office Suite

Teamwork

Education

Bachelor's Degree in a related field

Education + equivalent experience

Tools

Microsoft Office Suite

Job description

The Regents of the University of California on behalf of their Los Angeles Campus is seeking an Executive Office Coordinator for UCLA Lake Arrowhead Lodge. This role supports the executive leadership team by managing complex schedules, coordinating high‑priority meetings, and facilitating cross‑departmental communication to ensure smooth daily operations.

As a confidential ambassador, you will uphold professional standards, handle sensitive information, and drive efficiency across all