Strategic Executive Assistant to CAPS Leadership

The Regents of the University of California on behalf of their Los Angeles Campus; Northern, Los Angeles (KY, CA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

University of California, Los Angeles (UCLA) Counseling and Psychological Services (CAPS) seeks an organized administrative professional to support the CAPS Executive Director and Leadership Team. The role provides high-level administrative assistance in a confidential campus mental health setting.

You will coordinate reports, schedules, and communications, ensuring smooth operations while upholding HIPAA requirements and professional interactions with students, faculty, and staff.

Qualifications

• Experience in a mental health setting (preferred).
• Ability to communicate effectively and diplomatically with a diverse group of students, faculty, and administrators (Required).
• Professionalism, diplomacy, courtesy, and sensitivity in interactions (Required).
• Ability to create reports and communicate using Windows software including MS Office in a networked environment (Required).
• Experience with patient electronic medical records software/systems (Required).
• Ability to work with interruptions and changes in staffing/schedules (Required).
• Strong prioritizing skills to manage workload (Required).
• Ability to interact respectfully with people from diverse backgrounds (Required).
• Reading mental health records, policies, and manuals to use information (Required).
• Knowledge of HIPAA (Required).

Responsibilities

• Provide high-level administrative support to CAPS Executive Director and leadership team.
• Assist in reporting, scheduling, and communications for CAPS leadership.
• Maintain confidential information and HIPAA compliance.
• Support office operations amid interruptions and scheduling changes.
• Prepare reports and communications as requested by leadership.

Skills

Communication

Professionalism

Interpersonal skills

Diversity sensitivity

Multitasking

Problem solving

Attention to detail

Time management

Tools

MS Office

EMR software

Job description

University of California, Los Angeles (UCLA) Counseling and Psychological Services (CAPS) seeks an organized administrative professional to support the CAPS Executive Director and Leadership Team. The role provides high-level administrative assistance in a confidential campus mental health setting.

You will coordinate reports, schedules, and communications, ensuring smooth operations while upholding HIPAA requirements and professional interactions with students, faculty, and staff.