Executive Office & Hospitality Coordinator

University of California - Los Angeles (UCLA); Los Angeles (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

The UCLA Luskin Conference Center seeks an Executive Office Coordinator to drive seamless administrative leadership on the UCLA campus. You will manage the executive team's scheduling, coordinate cross-department communications, and support VIP guest relations in a fast-paced hospitality setting.

This role requires a polished professional with strong organizational skills, the ability to balance priorities, and a commitment to outstanding customer service in line with UCLA Hospitality standards.

Qualifications

• 2+ years in administration, coordination, or related operations roles within a large department (Required)
• Demonstrated ability to manage high-level scheduling and multi-task across teams (Required)
• Strong written and oral communication with diverse stakeholders (Required)
• Experience handling confidential information with discretion (Required)
• Proficiency in standard business software (e.g. MS Office) (Required)
• Ability to work as part of a team and build cooperative relationships (Required)
• Evening, weekend, and holiday work as business dictates (Required)

Responsibilities

• Manage high-level scheduling for executive team and events
• Coordinate cross-department communications and daily office logistics
• Support VIP guest relations and special projects
• Maintain confidential information with discretion and professionalism

Skills

Office administration

Scheduling

Communication

Confidentiality

MS Office

Teamwork

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Job description

The UCLA Luskin Conference Center seeks an Executive Office Coordinator to drive seamless administrative leadership on the UCLA campus. You will manage the executive team's scheduling, coordinate cross-department communications, and support VIP guest relations in a fast-paced hospitality setting.

This role requires a polished professional with strong organizational skills, the ability to balance priorities, and a commitment to outstanding customer service in line with UCLA Hospitality standards.