Executive Operations & Projects Lead

Pardon; Newport Beach (CA); On-site; USD 110,000 - 140,000; Full time

Benefits offered by this job

Low-cost medical, dental, and vision

401(k) with employer match

Company-paid short-term disability

Job summary

Pardon is seeking a Deputy Chief of Staff to bridge executive direction with hands-on execution across our family office, design & creative studios, and venture-building engines. The role demands discretion, superb organization, and proactive leadership in a fast-moving portfolio spanning arts, entrepreneurship, and events.

You will manage calendars, draft communications, oversee onboarding and NDA processes, lead cross-functional project briefs, and maintain our CRM as a single source of truth

Qualifications

• 5–8 years of project management experience in a fast-paced startup or similar environment.
• 2 years partnering with executives to translate direction into project plans.
• Operational excellence in scheduling, calendaring, travel, onboarding, and stakeholder coordination.
• High emotional intelligence and hospitality instincts in interactions with executives and VIP guests.
• Proven writing ability with executive-facing briefs, updates, timelines, and correspondence.
• Preferred: experience working in a family office.

Responsibilities

• Manage calendars for founders and key executives across time zones and functions.
• Draft external communications, press content, and strategic copywriting; align with brand and ventures.
• Oversee onboarding, NDA processes, and coordination with legal and finance teams.
• Own project briefs; lead executive reviews and coordinate cross-functional planning.
• Track progress, share daily updates highlighting milestones and blockers.
• Maintain CRM as the single source of truth for VIPs, advisors, and clients; nurture relationships.
• Plan itineraries and events for executive travel and activations across ventures.

Skills

Project management

Executive collaboration

Operations excellence

Emotional intelligence

Strong writing

Family office experience

Tools

CRM

Job description

Pardon is seeking a Deputy Chief of Staff to bridge executive direction with hands-on execution across our family office, design & creative studios, and venture-building engines. The role demands discretion, superb organization, and proactive leadership in a fast-moving portfolio spanning arts, entrepreneurship, and events.

You will manage calendars, draft communications, oversee onboarding and NDA processes, lead cross-functional project briefs, and maintain our CRM as a single source of truth