Executive Operations & Projects Coordinator

BST Gallagher Flynn LLP; South Burlington (VT); Hybrid; USD 75,000 - 90,000; Full time

Benefits offered by this job

Flexible work schedule

Excellent benefits program

Professional education opportunities

Competitive compensation

People-focused culture

Job summary

BST Gallagher Flynn LLP is seeking an Executive Operations Specialist to provide high-level administrative, operational, and project support to the Managing Partner and Executive Management Team.

The role requires strong organization, proactive prioritization, and the ability to manage multiple priorities in a fast-paced professional services environment. Hybrid work is available from South Burlington, VT or Albany, NY.

Qualifications

• Minimum 5 years of executive assistant, administrative, operations, or project coordination experience.
• Experience supporting C-suite executives, partners, or senior leadership teams preferred.
• Experience within a professional services environment is a plus.
• Exceptional organizational and time management skills.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Provide direct administrative support to the Managing Partner and Executive Management Team.
• Manage complex calendars, scheduling, and meeting coordination.
• Prepare agendas, materials, and presentations for leadership meetings.
• Record and distribute meeting notes, action items, and follow-up tasks.
• Coordinate leadership travel arrangements and expense reporting.
• Handle confidential information with discretion.

Skills

Executive support

Communication

Time management

Problem-solving

Education

Associate or bachelor’s degree preferred

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

BST Gallagher Flynn LLP is seeking an Executive Operations Specialist to provide high-level administrative, operational, and project support to the Managing Partner and Executive Management Team.

The role requires strong organization, proactive prioritization, and the ability to manage multiple priorities in a fast-paced professional services environment. Hybrid work is available from South Burlington, VT or Albany, NY.