Executive Operations & Strategy Coordinator

BST & Co. CPAs, LLP; Latham (NY); Hybrid; USD 70,000 - 110,000; Full time

Benefits offered by this job

Hybrid and Flexible Work Model

Medical, Dental, Vision Insurance

401(k) with company contributions

Paid Time Off

Job summary

BST Gallagher Flynn LLP, headquartered in the Northeast with a leadership team in New York, seeks an Executive Operations Specialist to support the Managing Partner and Executive Management Team. You will manage calendars, coordinate leadership travel, prepare meeting materials, and ensure confidential handling of sensitive information.

The role emphasizes project coordination, cross‑functional collaboration, and process improvements within a professional services environment.

Qualifications

• Associate or bachelor’s degree preferred.
• Minimum 5 years of executive assistant, administrative, operations, or project coordination experience.
• Experience supporting C-suite executives, partners, or senior leadership teams preferred.

Responsibilities

• Provide direct administrative support to the Managing Partner and Executive Management Team.
• Manage complex calendars, scheduling, and meeting coordination.
• Prepare agendas, materials, presentations, and supporting documentation for leadership meetings.

Skills

Executive support

Calendar management

Travel coordination

Project coordination

Communication

Discretion

Microsoft 365

Relationship building

Education

Bachelor's degree preferred

Tools

Microsoft 365

Outlook

PowerPoint

SharePoint

Job description

BST Gallagher Flynn LLP, headquartered in the Northeast with a leadership team in New York, seeks an Executive Operations Specialist to support the Managing Partner and Executive Management Team. You will manage calendars, coordinate leadership travel, prepare meeting materials, and ensure confidential handling of sensitive information.

The role emphasizes project coordination, cross‑functional collaboration, and process improvements within a professional services environment.