Executive Operations & Projects Lead (Hybrid)

Gallagher, Flynn & Company; Burlington (VT); Hybrid; USD 70,000 - 90,000; Full time

Job summary

BST Gallagher Flynn LLP is seeking an Executive Operations Specialist to provide high-level administrative, operational, and project support to the Managing Partner and the Executive Management Team. This hybrid role will be based in South Burlington, VT or Albany, NY and requires strong organization, discretion, and communication.

The successful candidate will manage calendars, coordinate leadership travel, and assist with firm-wide initiatives, merger integrations, and internal communications.

Qualifications

• Minimum 5 years of executive assistant, administrative, operations, or project coordination experience.
• Experience supporting C-suite executives, partners, or senior leadership teams preferred.
• Experience in a professional services, consulting, or public accounting environment is a plus.

Responsibilities

• Provide direct administrative support to the Managing Partner and Executive Management Team.
• Manage complex calendars, scheduling, and meeting coordination.
• Prepare agendas, materials, presentations, and supporting documentation for leadership meetings.

Skills

Executive support

Calendar management

Project coordination

MS 365 proficiency

Discretion & confidentiality

Communication skills

Education

Associate or Bachelor’s degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

BST Gallagher Flynn LLP is seeking an Executive Operations Specialist to provide high-level administrative, operational, and project support to the Managing Partner and the Executive Management Team. This hybrid role will be based in South Burlington, VT or Albany, NY and requires strong organization, discretion, and communication.

The successful candidate will manage calendars, coordinate leadership travel, and assist with firm-wide initiatives, merger integrations, and internal communications.