Hybrid Executive Operations & Admin Specialist

Century 21 Advantage Gold; South Burlington (VT); Híbrido; USD 70 000 - 90 000; Tempo integral

Resumo da oferta

BST Gallagher Flynn LLP is seeking an Executive Operations Specialist to provide high-level administrative, operational, and project support to the Managing Partner and Executive Management Team. This is a hybrid position based out of our South Burlington, VT or Albany, NY offices.

You will coordinate calendars, prepare materials for leadership meetings, track strategic initiatives, and help communicate across practice groups.

Qualificações

• Associate or bachelor’s degree preferred.
• Minimum 5 years of executive assistant, administrative, operations, or project coordination experience.
• Experience supporting C-suite executives, partners, or senior leadership teams preferred.
• Experience in professional services, consulting, or public accounting is a plus.
• Advanced proficiency in Microsoft 365 tools is required.

Responsabilidades

• Provide direct administrative support to the Managing Partner and Executive Management Team.
• Manage complex calendars, scheduling, and meeting coordination.
• Prepare agendas, materials, presentations, and supporting documentation for leadership meetings.
• Record and distribute meeting notes, action items, and follow-up tasks.
• Coordinate leadership travel arrangements and expense reporting.

Conhecimentos

Executive support

Calendar management

Communication

Project coordination

Confidentiality

Time management

Formação académica

Associate or Bachelor’s degree preferred

Ferramentas

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Descrição da oferta de emprego

BST Gallagher Flynn LLP is seeking an Executive Operations Specialist to provide high-level administrative, operational, and project support to the Managing Partner and Executive Management Team. This is a hybrid position based out of our South Burlington, VT or Albany, NY offices.

You will coordinate calendars, prepare materials for leadership meetings, track strategic initiatives, and help communicate across practice groups.