Executive Operations Partner to the CEO

UtiliSave LLC; New York (NY); On-site; USD 35,000 - 40,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Competitive salary

Job summary

UtiliSave LLC is seeking an Assistant to the CEO to support operational, client-service, and executive workflows across the company, and based on demonstrated skills may be placed in a specific business unit with unit specific responsibilities such as client relations or data management. Success in this role requires disciplined execution, strong judgment, and a habit of closing loops without being chased.

2+ years of admin/ops experience and a Bachelor's degree are required, with proficiency in

Qualifications

• 2+ years of experience in administrative, operations, executive assistant, client service, or similar support role.
• Bachelor's degree required.
• Professional presence supporting day-to-day communication with internal and external stakeholders across phone, email, and video.
• Proficiency in Microsoft Outlook, Excel, and Word; familiarity with common online collaboration tools; Python programming skills are a plus.

Responsibilities

• Own calendars, priorities, and follow-ups so deadlines are hit without chasing.
• Turn rough inputs into clean, accurate, ready-to-use work product.
• Keep shared drives, trackers, files, and records current and organized.
• Monitor open items, close loops, and flag issues early before they become problems.
• Support day-to-day communication with internal and external stakeholders in a prompt, professional manner.
• Assist with research, special projects, and administrative tasks across operations, client service, and leadership functions.
• Handle sensitive information with discretion and good judgment.

Skills

Outlook

Excel

Word

Python (plus)

Education

Bachelor's degree

Tools

Python

Job description

UtiliSave LLC is seeking an Assistant to the CEO to support operational, client-service, and executive workflows across the company, and based on demonstrated skills may be placed in a specific business unit with unit specific responsibilities such as client relations or data management. Success in this role requires disciplined execution, strong judgment, and a habit of closing loops without being chased.

2+ years of admin/ops experience and a Bachelor's degree are required, with proficiency in