Executive Operations Partner to the CEO

Heart-Aerospace; Los Angeles (CA); On-site; USD 98,000 - 130,000; Full time

Job summary

Heart Aerospace is seeking an Executive Operations Partner to support the Founder & CEO, sitting at the center of the company’s operating rhythm. You will manage executive scheduling, travel, inbox, and HQ logistics, ensuring senior leaders focus on high-value priorities with precise execution.

This role requires strong judgment, discretion, and a service mindset, with the ability to work beyond normal hours in a fast-moving hard-tech environment and to coordinate across engineering, operations,

Qualifications

• 5+ years supporting founders, senior executives, or principals in tech startups or high-demand environments.
• Experience owning complex executive scheduling across multiple stakeholders.
• Experience planning and executing complex domestic and international travel with tight timelines.
• Strong written and verbal communication for executive correspondence.
• Experience handling sensitive information and high-stakes interactions.
• Experience supporting external engagement workflows (investor, media, stakeholder coordination).

Responsibilities

• Lead executive scheduling for members of the Executive Leadership Team, driving prioritization, sequencing, and focus time protection.
• Coordinate last-minute changes and shifting priorities to keep leadership aligned with company priorities.
• Manage Executive Leadership Team inbox, including triage, drafting responses, and flagging items.
• Support executive correspondence across external functions (investor relations, media, public affairs) and CRM hygiene.
• Track meeting action items and follow-ups to ensure continuity and execution.
• Identify gaps and improve systems, tools, and processes to increase efficiency.
• Collaborate with Executive Operations partners and support events, offsites, and HQ activities.
• Assist in expense management, including receipt tracking and timely submission.

Skills

Executive support

Scheduling

Travel planning

Communication

Confidentiality

External engagement

Tools

CRM familiarity

Office productivity

Job description

Heart Aerospace is seeking an Executive Operations Partner to support the Founder & CEO, sitting at the center of the company’s operating rhythm. You will manage executive scheduling, travel, inbox, and HQ logistics, ensuring senior leaders focus on high-value priorities with precise execution.

This role requires strong judgment, discretion, and a service mindset, with the ability to work beyond normal hours in a fast-moving hard-tech environment and to coordinate across engineering, operations,