Senior Executive Assistant & Operations Partner

Heartstream; Bothell (WA); On-site; USD 48,000 - 69,000; Full time

Benefits offered by this job

PTO

401k match

HSA

Stock purchase plan

Education reimbursement

Total Rewards program

Job summary

Heartstream is seeking an Executive Assistant to provide high-level support to senior leaders, enabling focus on strategic priorities and business outcomes. You will serve as a trusted partner, ensuring efficient management of executive activities and fostering strong relationships across the organization.

You will manage complex calendars, coordinate both domestic and international travel, prepare executive-level reports and presentations, and oversee meeting logistics to support informed

Qualifications

• 4+ years of experience in executive administration or senior-leader support.
• Experience supporting senior leaders in a fast-paced environment.
• Strong communication, discretion, and relationship-building skills.
• Proficiency with Microsoft Office Suite and calendar management.

Responsibilities

• Support executives with complex administrative, operational, and strategic activities.
• Coordinate calendars across multiple time zones and manage conflicts.
• Arrange domestic and international travel, visas, itineraries, and accommodations.
• Prepare executive reports, presentations, agendas, minutes, and follow-up actions.
• Organize high-profile meetings, events, and conferences; ensure stakeholder engagement.

Skills

Executive administration

Stakeholder management

Calendar management

Travel management

Budget management

Event planning

Documentation

Communication

Discretion

Education

Bachelor’s degree or equivalent

High school diploma or equivalent

Tools

Outlook

PowerPoint

Excel

Word

Teams

Job description

Heartstream is seeking an Executive Assistant to provide high-level support to senior leaders, enabling focus on strategic priorities and business outcomes. You will serve as a trusted partner, ensuring efficient management of executive activities and fostering strong relationships across the organization.

You will manage complex calendars, coordinate both domestic and international travel, prepare executive-level reports and presentations, and oversee meeting logistics to support informed