CEO Office: Executive Operations Partner

Heart Aerospace; Torrance, Northern (CA, KY); Hybrid; USD 98,000 - 130,000; Full time

Job summary

Heart Aerospace is seeking an Executive Operations Partner to support the Founder & CEO within the Office of the CEO. This role centers on keeping senior leaders focused on high-value priorities, ensuring decision-making, meetings, travel, and follow-through run with precision in a fast-moving, hard-tech environment.

Responsibilities include managing scheduling, travel, inbox, and HQ logistics, while maintaining discretion, responsiveness, and a service mindset to support executive leadership.

Qualifications

• 5+ years supporting founders, senior executives, or principals in a high-demand environment.
• Experience owning complex executive scheduling across multiple stakeholders.
• Experience planning and executing complex domestic and international travel with tight timelines.
• Strong written and verbal communication skills for professional correspondence.
• Experience handling sensitive information and high-stakes interactions.
• Experience supporting investor, media, or stakeholder coordination (CRM familiarity a plus).

Responsibilities

• Lead executive scheduling for the Executive Leadership Team to protect time for priorities.
• Coordinate last-minute changes and shifting priorities for tight timelines.
• Manage Executive Leadership Team inbox, triage and draft responses.
• Support executive correspondence with external functions (investor relations, media, public affairs).
• Track action items and ensure continuity across meetings and commitments.
• Identify gaps and improve systems, tools, and processes for efficiency.
• Collaborate with executive operations partners and support events and company-wide activities.

Skills

Executive scheduling

Travel planning

Written communication

Handling sensitive information

External engagement workflows

Tools

CRM familiarity

Job description

Heart Aerospace is seeking an Executive Operations Partner to support the Founder & CEO within the Office of the CEO. This role centers on keeping senior leaders focused on high-value priorities, ensuring decision-making, meetings, travel, and follow-through run with precision in a fast-moving, hard-tech environment.

Responsibilities include managing scheduling, travel, inbox, and HQ logistics, while maintaining discretion, responsiveness, and a service mindset to support executive leadership.