Executive Operations Partner

Resourceful; Redmond (WA); Hybrid; USD 46,838 - 50,971; Full time

Job summary

Resourceful is seeking a Business Administrator to partner with executive leadership and drive enterprise-scale business operations. You will manage calendars,RoB processes, onboarding, vendor administration, events, and communications with discretion.

You will coordinate leadership meetings, support travel and expenses, and collaborate across HR, Finance, Procurement, Security, and Facilities to ensure smooth operations. Strong communication and multi-tasking are essential for this role.

Qualifications

• 3+ years in business administration, executive administration, business operations, or program coordination.

Responsibilities

• Manage complex executive calendars, meeting logistics, and leadership cadence activities.
• Coordinate executive communications and facilitate alignment across stakeholders.
• Support meeting preparation, follow-up tracking, travel, and expense management.
• Coordinate Rhythm of Business (RoB) processes, leadership meetings, and operational cadences.
• Track action items and deliverables across stakeholders.
• Drive process improvements and support organizational compliance.
• Manage end-to-end vendor onboarding/offboarding, onboarding logistics, and workforce operations coordination.
• Collaborate with HR, Recruiting, Procurement, and Security on workforce ops.
• Create and maintain internal communications, presentations, SharePoint content, and documentation.
• Plan and execute leadership forums, offsites, town halls, recognition programs, and engagement events.

Skills

Communication

Written communication

Verbal communication

Calendar management

Multi-tasking

Discretion with confidential info

Microsoft 365

Tools

Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint)

Job description

Resourceful is seeking a Business Administrator to partner with executive leadership and drive enterprise-scale business operations. You will manage calendars,RoB processes, onboarding, vendor administration, events, and communications with discretion.

You will coordinate leadership meetings, support travel and expenses, and collaborate across HR, Finance, Procurement, Security, and Facilities to ensure smooth operations. Strong communication and multi-tasking are essential for this role.