Executive Operations Partner

Jean Kristensen Associates; New York (NY); On-site; USD 75,000 - 100,000; Full time

Job summary

Jean Kristensen Associates, LLC (JKA) is seeking an Executive Operations Coordinator to support the CEO and leadership team, keeping projects moving and organized in a growing consulting environment. The role emphasizes problem solving, process improvement, and a strong operational backbone for day-to-day activities.

You will work as a trusted partner in executive support, project coordination, and client engagement initiatives, with exposure to marketing, technology, and business systems

Qualifications

• 3–5 years of executive support, operations, or project coordination experience.

Responsibilities

• Manage the CEO's calendar and scheduling.
• Coordinate meetings and prepare agendas and materials.
• Draft professional correspondence and follow-up communications.
• Track priorities and ensure action items are completed.
• Coordinate proposals, contracts, and consultant onboarding.
• Organize SharePoint, Microsoft Teams, and business documents.
• Maintain templates and standard operating procedures.
• Track project deliverables and deadlines.
• Assist with internal workflow management.
• Coordinate LinkedIn content and marketing communications.
• Support webinar and workshop logistics.
• Update website content and marketing materials.
• Manage mailing lists and event registrations.
• Support Microsoft 365 applications, including Outlook, Teams, SharePoint, and Forms.
• Coordinate Calendly scheduling and meeting workflows.
• Assist with Salesforce and other business systems.
• Leverage AI tools such as ChatGPT and Microsoft Copilot to improve efficiency.

Skills

Executive support

Operations coordination

Project coordination

Microsoft 365

SharePoint

Teams

Outlook

AI tools

Tools

Salesforce

Canva

Constant Contact

SharePoint

Job description

Jean Kristensen Associates, LLC (JKA) is seeking an Executive Operations Coordinator to support the CEO and leadership team, keeping projects moving and organized in a growing consulting environment. The role emphasizes problem solving, process improvement, and a strong operational backbone for day-to-day activities.

You will work as a trusted partner in executive support, project coordination, and client engagement initiatives, with exposure to marketing, technology, and business systems