Executive Operations Manager

Jean Kristensen Associates; New York (NY); On-site; USD 110,000 - 170,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k)

Profit-sharing opportunities

Paid time off and company holidays

Professional development support

Hybrid work environment

Job summary

Jean Kristensen Associates, a hybrid-adapted consultancy serving the New York metro area, seeks an Executive Operations Manager to partner with the CEO/COO. This role centers on keeping leadership aligned, organized, and focused on execution across multiple business functions and client programs.

You will manage calendars, communications, onboarding, and logistics while maintaining SharePoint resources and documentation.

Qualifications

• Bachelor’s degree required.
• 5 years of experience supporting executive leadership, operations, project coordination, or organizational administration.
• Experience in consulting, professional services, government, nonprofit, or other fast-paced environments preferred.
• Strong proficiency in Microsoft Office, Teams, Excel, PowerPoint, and SharePoint.

Responsibilities

• Manage executive calendars, meetings, priorities, and follow-up activities.
• Coordinate internal communications and workflow management.
• Support leadership meetings, planning sessions, and organizational initiatives.
• Maintain SharePoint resources, internal documentation, and operational systems.
• Support certifications, compliance documentation, procurement registrations, and renewals.
• Coordinate employee onboarding and operational logistics.
• Track key projects, deadlines, and organizational priorities.
• Identify operational gaps and recommend process improvements.

Skills

Executive support

Operations

Project coordination

Organizational administration

Education

Bachelor’s degree

Tools

Microsoft Office

Teams

Excel

PowerPoint

SharePoint

Job description

Executive Operations Manager

Jean Kristensen Associates (JKA)

Hybrid | New York Metro Area
About JKA

Jean Kristensen Associates (JKA) is a strategic advisory and compliance consulting firm specializing in public sector program delivery, MWBE capacity building, supplier diversity, and institutional advisory services. We partner with government agencies, infrastructure stakeholders, and organizations seeking to create measurable impact through operational excellence and inclusive growth.

As JKA continues to expand, we are seeking an exceptional Executive Operations Manager to serve as a key operational partner to the CEO and COO.

The Opportunity

This is not a traditional administrative role.

The Executive Operations Manager sits at the center of the organization, helping leadership stay aligned, organized, and focused on execution. This role is ideal for someone who thrives on creating structure, managing competing priorities, improving systems, and ensuring things get done.

You will work directly with executive leadership while helping coordinate operations across multiple business functions, client initiatives, and public sector programs.

Key Responsibilities

• Manage executive calendars, meetings, priorities, and follow-up activities
• Coordinate internal communications and workflow management
• Support leadership meetings, planning sessions, and organizational initiatives
• Maintain SharePoint resources, internal documentation, and operational systems
• Support certifications, compliance documentation, procurement registrations, and renewals
• Coordinate employee onboarding and operational logistics
• Track key projects, deadlines, and organizational priorities
• Identify operational gaps and recommend process improvements

What We’re Looking For

• Highly organized and detail-oriented
• Proactive and solutions-focused
• Comfortable managing multiple priorities simultaneously
• Strong in written and verbal communication
• Professional, responsive, and dependable
• Able to maintain confidentiality and exercise sound judgment
• Passionate about operational excellence and continuous improvement

Qualifications

• Bachelor’s degree required
• 5 years of experience supporting executive leadership, operations, project coordination, or organizational administration
• Experience in consulting, professional services, government, nonprofit, or other fast-paced environments preferred
• Strong proficiency in Microsoft Office, Teams, Excel, PowerPoint, and SharePoint
• Experience with CRM systems, onboarding, compliance documentation, or procurement platforms is a plus

Compensation & Benefits

JKA offers a competitive compensation package, including:

• Medical, dental, and vision coverage
• 401(k)
• Profit-sharing opportunities
• Paid time off and company holidays
• Professional development support
• Hybrid work environment

Why Join JKA?

This is an opportunity to work directly with executive leadership while helping build the operational infrastructure of a growing consulting and advisory firm. You will play a meaningful role in strengthening systems, improving organizational effectiveness, and supporting high-impact public sector initiatives.

Jean Kristensen Associates

Strategy. Inclusion. Impact.