Executive Operations Lead — Office & Travel Coordinator

Metafit | TrimRX; Del Mar (CA); On-site; USD 65,000 - 75,000; Full time

Job summary

TrimRx is seeking an Executive Operations Coordinator for its Del Mar, CA headquarters. This in-person role supports office operations and four executive stakeholders, with calendar management, travel coordination, and expense administration as core duties.

You will ensure a seamless office experience, coordinate events, prepare meeting materials, and handle confidential communications with discretion. Strong organizational skills and proactive problem-solving are essential.

Qualifications

• 3+ years of experience in administrative, receptionist, office coordination, or workplace operations roles.
• Experience supporting multiple stakeholders or executives simultaneously, with strong prioritization skills.
• Proficiency with Google Workspace, Microsoft Office, calendar management, and expense tools.
• Excellent verbal and written communication skills.
• Ability to manage sensitive and confidential information with discretion and professionalism.

Responsibilities

• Front Desk and Workplace Experience: greet visitors, manage office environment, handle deliveries and mail.
• Office Operations and Administrative Support: assist with scheduling, events, and documentation.
• Executive Support: manage calendars, prepare agendas, arrange meetings and travel, handle confidential correspondence.
• Travel Coordination: plan flights, hotels, transportation, and itineraries.
• Expense Management: process reimbursements and collect receipts.

Skills

Calendar management

Expense management

Executive support

Spanish proficiency

Tools

Google Workspace

Microsoft Office

Job description

TrimRx is seeking an Executive Operations Coordinator for its Del Mar, CA headquarters. This in-person role supports office operations and four executive stakeholders, with calendar management, travel coordination, and expense administration as core duties.

You will ensure a seamless office experience, coordinate events, prepare meeting materials, and handle confidential communications with discretion. Strong organizational skills and proactive problem-solving are essential.