Senior Executive Assistant & Operations Coordinator (In-Office)

PROMEDIX® HEALTH; Santa Ana (CA); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) with company matching

Paid time off and holidays

Job summary

ProMedix is seeking a highly organized Senior Executive Administrative Coordinator to provide direct support to our CEO, manage key bookkeeping and business operations, and thrive in a fast-paced healthcare environment.

This in-office role requires strong Excel skills, meticulous attention to detail, and discretion, with benefits including health/dental/vision insurance, 401(k) matching, and PTO.

Qualifications

• Minimum 5 years of experience supporting CEO or C-level staff.
• Legal background or contract review and negotiation experience.
• Ability to manage multiple priorities with minimal supervision.
• High level of professionalism, discretion, accuracy, and attention to detail.
• Strong Microsoft Excel skills are required.
• Excellent organizational, written, and verbal communication skills.

Responsibilities

• Manage executive calendar, email, scheduling, and meetings.
• Provide administrative support, correspondence, and special projects.
• Prepare, review, and complete contracts and other business documents.
• Deliver month-end financial reporting.
• Coordinate with outside CPA, vendors, and business partners.
• Maintain accurate and confidential business records.

Skills

Executive support

Legal contract review

Multitasking

Excel

Written communication

Verbal communication

Discretion

Attention to detail

Job description

ProMedix is seeking a highly organized Senior Executive Administrative Coordinator to provide direct support to our CEO, manage key bookkeeping and business operations, and thrive in a fast-paced healthcare environment.

This in-office role requires strong Excel skills, meticulous attention to detail, and discretion, with benefits including health/dental/vision insurance, 401(k) matching, and PTO.