Strategic Executive Assistant & Operations Coordinator

Jobtailor; San Diego (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Jobtailor is seeking an organized Executive Assistant to support top executives in San Diego. The role emphasizes calendar control, travel logistics, meeting orchestration, and proactive prioritization to align with company goals.

The candidate will develop and maintain SOPs and establish scalable workflows while coordinating across departments. Strong communication, confidentiality, and meticulous attention to detail are essential in a fast-paced tech-enabled environment.

Qualifications

• 2+ years in an Executive Assistant or senior admin role supporting C-level executives.
• Experience managing complex calendars, travel, meetings, and cross-functional projects.
• Confidentiality and discretion at the highest level.
• Strong verbal and written communication with a customer-service mindset.
• Highly organized with attention to detail in a fast-paced environment.
• Proficient in administrative procedures, records management, and office systems.

Responsibilities

• Manage and coordinate CEO/COO calendars, travel, meetings, and prioritization.
• Coordinate executive meetings with leadership, clients, and partners with logistics and follow-ups.
• Develop and maintain SOPs, workflows, and best practices.
• Track project progress and communicate milestones, risks, and action items.
• Support leadership by removing obstacles and enabling efficient decision-making.

Skills

Executive calendar management

Project coordination

SOP development

Microsoft 365 proficiency

Cross-functional collaboration

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

SharePoint

Job description

Jobtailor is seeking an organized Executive Assistant to support top executives in San Diego. The role emphasizes calendar control, travel logistics, meeting orchestration, and proactive prioritization to align with company goals.

The candidate will develop and maintain SOPs and establish scalable workflows while coordinating across departments. Strong communication, confidentiality, and meticulous attention to detail are essential in a fast-paced tech-enabled environment.