Senior Executive Admin & Ops Coordinator

CinRx Pharma; Cincinnati (OH); On-site; USD 65,000 - 90,000; Full time

Job summary

CinRx Pharma is seeking an organized, proactive professional to provide high‑level administrative support to the C‑suite and cross‑functional operations. The role balances executive duties (about 40%) with project coordination (about 60%), managing competing priorities, and maintaining records and meetings across the organization.

The ideal candidate will coordinate travel, onboarding, documentation, and reporting, while safeguarding confidential information and driving efficiency across

Qualifications

• Bachelor's degree in a relevant field including business project management, life sciences, etc.
• 5+ years of relevant professional experience in executive administration, business operations, project coordination, or related role
• Demonstrated experience supporting senior leaders and coordinating activities across multiple functions
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to work independently while knowing when to seek direction or escalate an issue
• Strong interpersonal skills and the ability to work effectively with individuals at all levels of an organization
• Proficiency with Microsoft Office or comparable productivity tools, particularly Outlook, Word, Excel, and PowerPoint
• Experience maintaining spreadsheets, databases, project trackers, or similar information-management systems
• Ability to handle confidential and sensitive information with discretion

Responsibilities

• Provide proactive administrative and organizational support to senior leaders as assigned.
• Manage complex calendars, including scheduling and coordinating internal and external meetings.
• Coordinate meeting logistics for Board of Director meetings, including agendas, materials, and minutes.
• Coordinate remote team meetings for remote staff.
• Assist with travel arrangements, itineraries, expense and effort reporting, and related activities.
• Organize and centrally maintain documents and records (e.g., SharePoint).
• Handle confidential and sensitive information with discretion.
• Anticipate administrative needs and identify opportunities to improve efficiency.
• Assist with onboarding new hires.
• Maintain internal databases, spreadsheets, trackers, dashboards, and other operational tools.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Interpersonal skills

Independent work

Education

Bachelor's degree in business / life sciences or related field

Tools

Microsoft Office

Job description

CinRx Pharma is seeking an organized, proactive professional to provide high‑level administrative support to the C‑suite and cross‑functional operations. The role balances executive duties (about 40%) with project coordination (about 60%), managing competing priorities, and maintaining records and meetings across the organization.

The ideal candidate will coordinate travel, onboarding, documentation, and reporting, while safeguarding confidential information and driving efficiency across