Executive Operations Lead for CEO Office

Valid8 Financial, Inc.; Saint Paul (MN); On-site; USD 70,000 - 100,000; Full time

Job summary

Jord BioScience in Saint Paul, MN is seeking a Senior Executive Administrator to support the CEO and leadership team with administrative excellence, calendar management, travel planning, and select payroll/bookkeeping duties in a fast‑moving scale‑up.

The ideal candidate is proactive, detail‑oriented and collaborative, with strong judgment and the ability to manage confidential information and multiple priorities in a growing agritech company.

Qualifications

• Bachelor's degree in business, administration, or related field preferred, or an associate’s degree with startup/scale-up experience.
• 3–5 years’ experience in administrative coordination, executive support, HR or finance in a fast-paced environment.
• Excellent interpersonal and written communication skills with a focus on teamwork.
• Strong organizational skills, calendar management, and ability to handle confidential information.

Responsibilities

• Build and lead daily operations for the CEO’s office, prioritizing requests and aligning calendars with priorities.
• Manage scheduling, travel arrangements, and expense reporting for executives.
• Prepare communications, presentations, and reports for senior leaders; maintain records.
• Support payroll and bookkeeping activities under CFO direction and coordinate office operations.
• Organize leadership meetings, prepare materials, reserve facilities, and record minutes.
• Foster cross-functional collaboration and proactively follow up on tasks.

Skills

Executive support

Scheduling

Communication

HR administration

Payroll bookkeeping

Office management

Confidentiality

Cross-functional collaboration

Adaptability

Problem solving

Education

Bachelor's degree in business or related field

Associate degree with startup/scale-up experience

Tools

Microsoft Office

Teleconferencing tools

Payroll software

Expense reporting tools

Job description

Jord BioScience in Saint Paul, MN is seeking a Senior Executive Administrator to support the CEO and leadership team with administrative excellence, calendar management, travel planning, and select payroll/bookkeeping duties in a fast‑moving scale‑up.

The ideal candidate is proactive, detail‑oriented and collaborative, with strong judgment and the ability to manage confidential information and multiple priorities in a growing agritech company.