Executive Operations Lead - Digital Acquisition

Sabre Systems, LLC; Patuxent Highland (MD); On-site; USD 135,000 - 165,000; Full time

Job summary

Sabre Systems, LLC is seeking an Operations Lead to support our Digital Acquisition client at Patuxent River Naval Air Station. This role partners with a Digital Acquisition Director to establish a new Department in PAE(A) and guide NAVAIR's transformation toward a model-based, digitally enabled lifecycle.

The candidate will drive day-to-day operations, coordinate internal and external communications, maintain DACE networks and dashboards, and align leadership priorities with actionable plans

Qualifications

• Bachelor’s degree in business administration, Communications, or a related field. Masters preferred.
• 10+ years' experience in operations, executive support, or program management
• Active Secret clearance, or willingness and ability to obtain a Secret clearance
• Proficiency in Microsoft Office Suite, including Outlook, Teams, Excel, PowerPoint, and Word
• Proficiency in data management and version/change control processes
• Proficiency with Power Platform tools, including Power Automate, Power BI and/or other data visualization & workflow automation tools
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills
• Demonstrated ability to work in a fast-paced, professional environment with discretion and confidentiality
• Experience with SharePoint Online administration and Communication Sites
• Experience with procurement, contracting or resource management
• Familiarity with DoD policies & acquisition processes

Responsibilities

• Lead the development and coordination of Department’s Operations and Communications team, maintaining oversight and status but delegating as appropriate.
• Coordinate day-to-day operations and both internal and external communications activities supporting the Director, Department, senior leadership, and aligned organizational priorities.
• Maintain the Digital Acquisition Center of Expertise’s (DACE’s) Network of internal and external partners, including communications and management of released guidance, status, and collaboration opportunities.
• Establish priorities, deconflict competing requirements, and synchronize activities across staff, functional areas, and external stakeholders.
• Coordinate senior-level meetings, executive engagements, workshops, off-sites, and organizational events from planning through execution.
• Support the development and execution of the Department's strategic priorities, coordinating across the teams to ensure that leadership’s direction is translated into actionable plans, milestones, operating rhythms, and measurable outcomes.
• Maintain visibility of leadership commitments, action items, suspense dates, and organizational taskers and ensure timely follow-through.
• Establish and maintain operational trackers, dashboards, calendars, and reporting mechanisms to provide leadership with timely visibility into organizational activities.
• Establish and maintain visibility of material procurement actions from requirement identification through completion in support of the Department’s roadmap.
• Ensure material procurement documentation and records are organized, complete, and maintained.
• Establish and maintain standards for site organization, content management, document repositories, permissions, navigation, and information architecture.
• Oversee video-production support activities and ensure appropriate handling, organization, storage, and transfer of files.
• Serve as the escalation point for complex operational issues before matters are elevated to senior leadership.
• Establish and oversee organizational practices for managing digital and physical records, correspondence, briefing materials, program documentation, and institutional knowledge.

Skills

MS Office

Communication

Organization

Data management

Power Platform

Education

Bachelor’s degree in business administration, Communications

Masters preferred

10+ years' experience in operations

Tools

Power Automate

Power BI

SharePoint Online

Excel

Power Platform tools

Job description

Sabre Systems, LLC is seeking an Operations Lead to support our Digital Acquisition client at Patuxent River Naval Air Station. This role partners with a Digital Acquisition Director to establish a new Department in PAE(A) and guide NAVAIR's transformation toward a model-based, digitally enabled lifecycle.

The candidate will drive day-to-day operations, coordinate internal and external communications, maintain DACE networks and dashboards, and align leadership priorities with actionable plans