Operations & Executive Support Lead

Sabre Systems, LLC; Patuxent Highland (MD); On-site; USD 135,000 - 165,000; Full time

Job summary

Sabre Systems, LLC is seeking an Operations Lead to support our Digital Acquisition client at Patuxent River Naval Air Station. This role partners with a Digital Acquisition Director to establish a new Department in PAE(A) and guide NAVAIR's transformation toward a model-based, digitally enabled lifecycle.

The candidate will drive day-to-day operations, coordinate internal and external communications, maintain DACE networks and dashboards, and align leadership priorities with actionable plans

Qualifications

• Bachelor’s degree in business administration, Communications, or a related field. Masters preferred.
• 10+ years' experience in operations, executive support, or program management
• Active Secret clearance, or willingness and ability to obtain a Secret clearance
• Proficiency in Microsoft Office Suite, including Outlook, Teams, Excel, PowerPoint, and Word
• Proficiency in data management and version/change control processes
• Proficiency with Power Platform tools, including Power Automate, Power BI and/or other data visualization & workflow automation tools
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills
• Demonstrated ability to work in a fast-paced, professional environment with discretion and confidentiality
• Experience with SharePoint Online administration and Communication Sites
• Experience with procurement, contracting or resource management
• Familiarity with DoD policies & acquisition processes

Responsibilities

• Lead the development and coordination of Department’s Operations and Communications team, maintaining oversight and status but delegating as appropriate.
• Coordinate day-to-day operations and both internal and external communications activities supporting the Director, Department, senior leadership, and aligned organizational priorities.
• Maintain the Digital Acquisition Center of Expertise’s (DACE’s) Network of internal and external partners, including communications and management of released guidance, status, and collaboration opportunities.
• Establish priorities, deconflict competing requirements, and synchronize activities across staff, functional areas, and external stakeholders.
• Coordinate senior-level meetings, executive engagements, workshops, off-sites, and organizational events from planning through execution.
• Support the development and execution of the Department's strategic priorities, coordinating across the teams to ensure that leadership’s direction is translated into actionable plans, milestones, operating rhythms, and measurable outcomes.
• Maintain visibility of leadership commitments, action items, suspense dates, and organizational taskers and ensure timely follow-through.
• Establish and maintain operational trackers, dashboards, calendars, and reporting mechanisms to provide leadership with timely visibility into organizational activities.
• Establish and maintain visibility of material procurement actions from requirement identification through completion in support of the Department’s roadmap.
• Ensure material procurement documentation and records are organized, complete, and maintained.
• Establish and maintain standards for site organization, content management, document repositories, permissions, navigation, and information architecture.
• Oversee video-production support activities and ensure appropriate handling, organization, storage, and transfer of files.
• Serve as the escalation point for complex operational issues before matters are elevated to senior leadership.
• Establish and oversee organizational practices for managing digital and physical records, correspondence, briefing materials, program documentation, and institutional knowledge.

Skills

MS Office

Communication

Organization

Data management

Power Platform

Education

Bachelor’s degree in business administration, Communications

Masters preferred

10+ years' experience in operations

Tools

Power Automate

Power BI

SharePoint Online

Excel

Power Platform tools

Job description

Responsibilities

Sabre Systems, LLC is seeking a highly organized and proactive Operations Lead to support our Digital Acquisition client at Patuxent River Naval Air Station. This individual will work directly alongside a Digital Acquisition Director, as we establish a new Department in PAE(A) and lead NAVAIR's transformation of the acquisition lifecycle toward a model-based and digitally enabled framework. This is a dynamic, mission-driven environment where your contributions will directly support cutting-edge defense acquisition initiatives.

Key Responsibilities

• Lead the development and coordination of Department’s Operations and Communications team, maintaining oversight and status but delegating as appropriate.
• Lead the coordination and execution of day-to-day operations and both internal and external communications activities supporting the Director, Department, senior leadership, and aligned organizational priorities.
• Maintain the Digital Acquisition Center of Expertise’s (DACE’s) Network of internal and external partners, including communications and management of released guidance, status, and collaboration opportunities.
• Establish priorities, deconflict competing requirements, and synchronize activities across staff, functional areas, and external stakeholders.
• Coordinate senior-level meetings, executive engagements, workshops, off-sites, and organizational events from planning through execution.
• Support the development and execution of the Department's strategic priorities, coordinating across the teams to ensure that leadership’s direction is translated into actionable plans, milestones, operating rhythms, and measurable outcomes.
• Maintain visibility of leadership commitments, action items, suspense dates, and organizational taskers and ensure timely follow-through.
• Establish and maintain operational trackers, dashboards, calendars, and reporting mechanisms to provide leadership with timely visibility into organizational activities.
• Establish and maintain visibility of material procurement actions from requirement identification through completion in support of the Department’s roadmap.
• Ensure material procurement documentation and records are organized, complete, and maintained.
• Establish and maintain standards for site organization, content management, document repositories, permissions, navigation, and information architecture.
• Oversee video-production support activities and ensure appropriate handling, organization, storage, and transfer of files.
• Serve as the escalation point for complex operational issues before matters are elevated to senior leadership.
• Establish and oversee organizational practices for managing digital and physical records, correspondence, briefing materials, program documentation, and institutional knowledge.

Qualifications

• Bachelor’s degree in business administration, Communications, or a related field. Masters preferred. 10 + years' experience in operations, executive support, or program management
• Active Secret clearance, or willingness and ability to obtain a Secret clearance
• Proficiency in Microsoft Office Suite, including Outlook, Teams, Excel, PowerPoint, and Word
• Proficiency in data management and version/change control processes
• Proficiency with Power Platform tools, including Power Automate, Power BI and/or other data visualization & workflow automation tools
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills
• Demonstrated ability to work in a fast-paced, professional environment with discretion and confidentiality

Preferred Qualifications

• At least 5+ years of prior experience supporting government or DoD programs
• Experience with SharePoint Online administration and Communication Sites
• Experience with procurement, contracting or resource management
• Familiarity with DoD policies & acquisition processes

Compensation Statement

At Sabre Systems, LLC, compensation is based on factors such as location, qualifications, experience, and contract-specific requirements; however, final compensation will be determined by individual qualifications and applicable contract terms.

The general salary range for this position is as follows $134,815.03 - $164,815.03

Refer & Earn Employee Referral Bonus Eligibility

• A Level 3 Employee Referral Bonus applies to this requisition for qualifying referrals.

Sabre Overview

Sabre Systems, LLC, has been providing innovative technological solutions and services for Department of Defense, Federal Civilian, and commercial customers for more than 35 years. We support the ever-evolving areas of advanced communication technologies, cyber, systems and software engineering, and digital transformation.

With over three decades in business, Sabre Systems, LLC remains committed to our small business values and a people-first philosophy. We foster a welcoming, inclusive culture that values diverse perspectives and encourages open communication. Our collaborative environment supports continuous learning and professional growth at all levels. We prioritize the health, well-being, and success of our employees, offering comprehensive, evolving benefits designed to meet their diverse needs. Join us and be part of a thriving, people-driven culture.

We respect the unique perspectives that a diverse workforce of minorities, women, individuals with disabilities, and protected veterans brings not only to our company, but also to our customers.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, age, disability or genetic information.

EEO Minorities/Females/Disability/Veterans; VEVRAA Federal Contractor