Executive Operations Lead — CEO & Office

Loop; Columbus (OH); Hybrid; USD 85,000 - 105,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Flexible PTO

Company holidays

Sick & safe leave

Parental leave

401k

Wellness benefit

Home workstation benefit

Phone/internet benefit

Equity

Job summary

Loop seeks an Executive Operations Manager in Columbus, OH, to coordinate the CEO’s priorities and the employee experience at our HQ. You will split time between executive support, office management, and company-wide all-hands planning, primarily at the Columbus HQ 3 days weekly.

You bring 5+ years of CEO-facing experience, superb communication, and a proactive, highly organized approach to handling sensitive information and complex schedules.

Qualifications

• 5+ years as an Executive Assistant to a CEO, President, or COO in a fast-paced environment.
• VC-backed or high-growth SaaS experience is a strong plus.
• Based in Columbus, OH, and able to go to HQ 3 days a week.
• Passionate about helping others and making their jobs easier.
• Communication is a superpower; thorough and frequent updates are expected.
• Highly organized with attention to detail and proactive problem solving.

Responsibilities

• Oversee the CEO’s core operating system, including task management, meeting prep, and calendar/travel planning.
• Provide daily updates on priorities and necessary actions.
• Ruthlessly prioritize calendars and commitments to optimize executive time.
• Create and manage email and LinkedIn communications matching executive tone.
• Coordinate travel, prepare documents, and be available during travel.
• Offer occasional personal assistant support as needed.
• Partner with senior leaders to support quarterly onsite sessions and Board meetings.
• Manage office access and security for Columbus office.
• Plan cultural events to strengthen employee connections and celebrate achievements.
• Coordinate 15+ annual team on-sites; ensure visiting remote employees have what they need.
• Oversee London lease and future co-working spaces; liaise with hotels for discounts.
• Manage office supplies inventory and maintenance with building management.
• Maintain office cleanliness and vendor relations; organize mail handling.
• Execute bi-weekly all-hands meetings with agenda, speakers, and post-meeting materials.

Skills

Executive support

Calendar management

Travel planning

Email communications

Stakeholder management

Office management

Communication skills

Job description

Loop seeks an Executive Operations Manager in Columbus, OH, to coordinate the CEO’s priorities and the employee experience at our HQ. You will split time between executive support, office management, and company-wide all-hands planning, primarily at the Columbus HQ 3 days weekly.

You bring 5+ years of CEO-facing experience, superb communication, and a proactive, highly organized approach to handling sensitive information and complex schedules.