Executive Operations Lead & Board Support (Backup)

The Mutual Group; Des Moines (IA); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

401(k) match

Health insurance

Disability insurance

Wellness incentives

Time off

Hybrid/Remote options

Educational assistance

Job summary

The Mutual Group is seeking an Associate Executive Operations Manager to serve as a key operational partner and backup to the Executive Operations Manager. You will provide advanced executive support, coordinate Board and governance activities, and oversee assigned Executive Office initiatives.

This on-site role at the West Des Moines home office requires discretion and independent judgment, with responsibilities ranging from calendar management and travel to preparing materials and driving

Qualifications

• 7+ years of progressive executive support or related experience.
• Experience directly supporting senior executives; CEO/President-level support preferred.
• Experience supporting Board of Directors or governance activities preferred.
• Paralegal or legal documentation familiarity preferred.
• Experience coordinating multi-stakeholder projects and deadlines.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication; ability to prepare executive-level materials.
• Ability to work independently and manage highly confidential information.

Responsibilities

• Coordinate Board of Directors and committee meeting logistics, schedules, materials and communications.
• Gather, organize, review, and distribute Board and governance materials with executives and Legal.
• Maintain Board calendars, governance records, resolutions and approvals.
• Prepare Board books, agendas, minutes and supporting materials.
• Track Board-related actions, deadlines and follow-ups with discretion.
• Provide high-level executive support for 2–3 senior executives, including calendar management, travel coordination and meeting prep.
• Track decisions and commitments and drive timely completion.
• Serve as trusted point of contact for internal and external stakeholders.

Skills

Executive support

Board governance

Calendar management

Stakeholder coordination

Confidentiality

Communication skills

Project coordination

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Teams

Job description

The Mutual Group is seeking an Associate Executive Operations Manager to serve as a key operational partner and backup to the Executive Operations Manager. You will provide advanced executive support, coordinate Board and governance activities, and oversee assigned Executive Office initiatives.

This on-site role at the West Des Moines home office requires discretion and independent judgment, with responsibilities ranging from calendar management and travel to preparing materials and driving