Associate Executive Operations Manager

The Mutual Group; Des Moines (IA); Presencial; USD 75.000 - 85.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

401(k) match

Health insurance

Disability insurance

Wellness incentives

Time off

Hybrid/Remote options

Educational assistance

Descripción de la vacante

The Mutual Group is seeking an Associate Executive Operations Manager to serve as a key operational partner and backup to the Executive Operations Manager. You will provide advanced executive support, coordinate Board and governance activities, and oversee assigned Executive Office initiatives.

This on-site role at the West Des Moines home office requires discretion and independent judgment, with responsibilities ranging from calendar management and travel to preparing materials and driving

Formación

• 7+ years of progressive executive support or related experience.
• Experience directly supporting senior executives; CEO/President-level support preferred.
• Experience supporting Board of Directors or governance activities preferred.
• Paralegal or legal documentation familiarity preferred.
• Experience coordinating multi-stakeholder projects and deadlines.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication; ability to prepare executive-level materials.
• Ability to work independently and manage highly confidential information.

Responsabilidades

• Coordinate Board of Directors and committee meeting logistics, schedules, materials and communications.
• Gather, organize, review, and distribute Board and governance materials with executives and Legal.
• Maintain Board calendars, governance records, resolutions and approvals.
• Prepare Board books, agendas, minutes and supporting materials.
• Track Board-related actions, deadlines and follow-ups with discretion.
• Provide high-level executive support for 2–3 senior executives, including calendar management, travel coordination and meeting prep.
• Track decisions and commitments and drive timely completion.
• Serve as trusted point of contact for internal and external stakeholders.

Conocimientos

Executive support

Board governance

Calendar management

Stakeholder coordination

Confidentiality

Communication skills

Project coordination

Herramientas

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Teams

Descripción del empleo

Job Description

The Associate Executive Operations Manager serves as a key operational partner and designated backup to the Executive Operations Manager, providing advanced executive support, Board and governance coordination, and oversight of assigned Executive Office initiatives. The role exercises independent judgment manages highly confidential matters and helps ensure continuity and effectiveness of Executive Office operations.

Department

Executive

Job Description

The Associate Executive Operations Manager serves as a key operational partner and designated backup to the Executive Operations Manager, providing advanced executive support, Board and governance coordination, and oversight of assigned Executive Office initiatives. The role exercises independent judgment manages highly confidential matters and helps ensure continuity and effectiveness of Executive Office operations.

Work Arrangement

• This is an on-site position based at the TMG home office in West Des Moines, Iowa. Employees are required to work in the office during their regularly scheduled work hours.

Accountabilities

Board & Governance Support

• Assist in coordinating Board of Directors and committee meeting logistics, schedules, materials, communications, and related activities.
• Partner with executives, Legal, and other stakeholders to gather, organize, review, and distribute Board and governance materials.
• Maintain Board calendars, meeting schedules, governance records, resolutions, approvals, and other documentation as appropriate.
• Assist with the preparation and organization of Board books, presentations, agendas, minutes, and supporting materials.
• Track Board-related action items, deadlines, approvals, and follow-up activities.
• Handle highly confidential Board, executive, legal, and organizational information with exceptional discretion.
• Apply strong document-management and organizational practices to governance and executive records.

Executive Support & Partnership

• Provide high-level executive support for 2–3 senior executives, including complex calendar management, travel coordination, meeting preparation, expense management, and executive logistics.
• Proactively manage executive priorities by anticipating needs, resolving scheduling conflicts, protecting executive time, and ensuring leaders are prepared for upcoming commitments.
• Prepare agendas, briefing materials, presentations, pre-reads, talking points, and other materials in advance of executive meetings.
• Track decisions, commitments, deadlines, and follow-up items and proactively drive completion.
• Serve as a trusted point of contact for internal and external stakeholders, using sound judgment and discretion when handling executive matters.
• Develop a strong understanding of organizational priorities and executive responsibilities to appropriately prioritize requests and anticipate needs.

Executive Operations Manager Backup & Continuity

• Serve as the designated backup to the Executive Operations Manager during planned and unplanned absences, assuming operational leadership and decision-making authority for the Executive Support Team and designated Executive Office functions.
• Exercise delegated authority to establish priorities, assign responsibilities, manage workloads, and make operational decisions to ensure continuity and effectiveness.
• Serve as a resource and informal mentor to Executive Assistants and support improvements to Executive Office standards, processes, and team operations.
• Independently resolve operational challenges, competing priorities, and time-sensitive matters using sound judgment and established guidelines.
• Serve as the primary point of contact for executive support operations during the Executive Operations Manager's absence, representing the function in leadership discussions as appropriate.
• Maintain a comprehensive understanding of Executive Operations Manager responsibilities, organizational priorities, and team operations to ensure seamless continuity and readiness for expanded leadership responsibilities.

Executive Operations & Special Projects

• Lead or coordinate assigned executive and organizational projects from planning through completion.
• Develop project plans, timelines, meeting cadences, action-item trackers, and status updates for assigned initiatives.
• Coordinate across departments to gather information, resolve dependencies, and maintain progress against deadlines.
• Identify operational gaps, inefficiencies, and opportunities to improve executive support processes.
• Support the development and documentation of executive office procedures, standards, and workflows.
• Take ownership of defined initiatives requiring a high level of confidentiality, organization, and cross-functional coordination.

Qualifications

• 7+ years of progressive executive support, executive operations, legal support, governance, or related professional experience.
• Demonstrated experience directly supporting senior executives; prior experience supporting a CEO, President, C-suite executive, or similar senior leader strongly preferred.
• Experience supporting a Board of Directors, Board committees, corporate governance activities, or executive leadership meetings strongly preferred.
• Paralegal experience, legal administrative experience, or familiarity with corporate governance and legal documentation preferred.
• Experience coordinating projects involving multiple stakeholders, deadlines, and deliverables.
• Exceptional organizational skills and attention to detail, with demonstrated ability to manage multiple high-priority responsibilities simultaneously.
• Strong written and verbal communication skills, including the ability to prepare polished executive-level materials.
• Demonstrated ability to work independently, anticipate needs, exercise sound judgment, and make decisions with limited direction.
• High degree of discretion, professionalism, emotional intelligence, and comfort handling highly confidential information.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.

Pay Range

Anticipated Hiring Range:

• $75,000 - $85,000 annual base salary depending on experience, qualifications, and geographic location

Benefits

We are proud to offer our full-time regular employees a robust benefits suite that includes:

• Competitive base salary plus incentive plans for eligible team members
• 401(K) retirement plan that includes a company match of up to 6% of your eligible salary
• Free basic life and AD&D, long-term disability and short-term disability insurance
• Medical, dental and vision plans to meet your unique healthcare needs
• Wellness incentives
• Generous time off program that includes personal, holiday and volunteer paid time off
• Flexible work schedules and hybrid/remote options for eligible positions
• Educational assistance

Bot-Filtering Mechanism

The Mutual Group uses a bot-filtering mechanism as part of its recruiting and hiring process. As a result, automated job applications or submissions may be rejected.

Equal Opportunity Employer

The Mutual Group is an Equal Opportunity Employer. It is our policy to recruit, hire, train and promote individuals in all job classifications without regard to race, color, religion, sex, national origin, age, veteran status, disability, sexual orientation, gender identity or any other characteristic protected by law.

• Know Your Rights: Workplace Discrimination is Illegal
• Your Rights Under USERRA

Applicants requiring a reasonable accommodation due to a disability at any stage of the employment application process should contact [e-mail].

Employment Verification

The Mutual Group participates in the E-Verify program and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. You are protected from employment discrimination based on your citizenship status and national origin.

E-Verify Program Overview

E-Verify Participation Poster

All offers of employment are contingent upon the successful completion of a background check.

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