Executive Operations Lead — Athletics & Donor Programs

Virginia Tech; Blacksburg (VA); On-site; USD 65,000 - 70,000; Full time

Job summary

Virginia Tech in Blacksburg seeks an Associate Director, Executive Operations to provide comprehensive operational and administrative support to the Hokie Club and serve as a key partner to the Executive Associate Athletic Director & Executive Director, Hokie Club. The role manages executive priorities, coordinates cross-functional projects, and handles confidential matters in a fast-paced environment.

Responsibilities include supporting Hokie Club Board activities, coordinating travel and event

Qualifications

• Demonstrated significant high-level administrative experience supporting senior and/or executive level individuals within a fast-paced, self-directed, and demanding environment.
• Proven experience in a customer service/customer interaction type of environment.
• Demonstrated advanced computer skills with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Demonstrated experience coordinating domestic travel arrangements.
• Proven ability to cultivate positive working relationships and gain trust at all levels.
• Excellent communication skills and ability to manage multiple projects.

Responsibilities

• Provide comprehensive operational and administrative support to the Hokie Club and Executive team.
• Coordinate executive priorities, information, and projects in a confidential environment.
• Act as coordinator for cross-functional initiatives involving Athletics, Advancement, donors, Board members, and university leadership.
• Support Hokie Club Board activities, travel and event schedules, and budgeting processes.
• Collaborate on projects for the Annual Fund and Major Gift teams to align with organizational goals.

Skills

Executive support

Customer service

Time management

Communication

Discretion

Education

Bachelor’s degree in business administration

Tools

Blackbaud

Paciolan

Salesforce

HokieMart

Microsoft Office Suite

Job description

Virginia Tech in Blacksburg seeks an Associate Director, Executive Operations to provide comprehensive operational and administrative support to the Hokie Club and serve as a key partner to the Executive Associate Athletic Director & Executive Director, Hokie Club. The role manages executive priorities, coordinates cross-functional projects, and handles confidential matters in a fast-paced environment.

Responsibilities include supporting Hokie Club Board activities, coordinating travel and event