Senior Executive Assistant, Football Operations

Virginia Polytechnic Institute and State University (VT); Blacksburg (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

Virginia Tech's Athletics Department seeks an Executive Assistant for Football to provide high-level executive and administrative support. The role manages complex scheduling, travel, budgets, and confidential matters to keep the Football program operating efficiently in a competitive collegiate environment.

The ideal candidate will have a bachelor’s (or master’s) in a related field and proven experience in executive support, with exceptional organization and communication skills.

Qualifications

• Bachelor's degree in a related field with relevant experience, or a master's degree.
• Administrative or executive support experience.
• Experience managing complex calendars, scheduling, correspondence, travel, meetings, budgets, and administrative processes.
• Demonstrated discretionary practice of handling confidential and sensitive information.
• Exceptional organizational, interpersonal, and communication skills.
• Demonstrated ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to work nights and weekends as needed, and travel to away football games.

Responsibilities

• Provide high-level executive and administrative support to the Football program.
• Manage complex scheduling, correspondence, meetings, and travel coordination.
• Maintain records, budgeting, and confidential administrative matters.
• Coordinate communications to keep Football staff efficient in a competitive environment.
• Interact with senior university administrators, coaches, student-athletes, donors, and external stakeholders.
• Report to the Chief of Staff for Football.

Skills

Administrative support experience

Calendar management

Budgeting experience

Confidential information handling

Communication skills

Multi-priority management

Ability to work nights/weekends

Travel for away games

Education

Bachelor's degree in related field

Master's degree

Job description

Virginia Tech's Athletics Department seeks an Executive Assistant for Football to provide high-level executive and administrative support. The role manages complex scheduling, travel, budgets, and confidential matters to keep the Football program operating efficiently in a competitive collegiate environment.

The ideal candidate will have a bachelor’s (or master’s) in a related field and proven experience in executive support, with exceptional organization and communication skills.