Associate Director, Executive Operations (Hokie Club)

Virginia Polytechnic Institute and State University (VT); Blacksburg (VA); On-site; USD 65,000 - 70,000; Full time

Job summary

Virginia Tech seeks an Associate Director, Executive Operations to provide executive support and coordinate cross-functional initiatives for the Hokie Club. You will manage travel, events, and Board activities while partnering with Advancement and university leadership.

The role requires handling confidential information, coordinating multiple priorities, and working in a fast-paced environment. Non-Exempt status and overtime eligibility, with a base salary of $65,000–$70,000.

Qualifications

• High-level administrative experience supporting senior/executive level individuals in a fast-paced, self-directed environment.
• Experience in a customer service/customer interaction environment.
• Advanced computer skills with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Experience coordinating domestic travel arrangements.
• Ability to cultivate positive working relationships with internal and external constituencies.
• Excellent communication skills.
• Ability to manage multiple projects and meet deadlines.
• Discretion, judgment, diplomacy, and tact when handling confidential matters.
• Anticipate executive needs and coordinate complex activities with multiple stakeholders.

Responsibilities

• Support the operations and activities of the Hokie Club Board of Directors.
• Manage travel and event schedules for the Hokie Club and leadership.
• Assist with coordinating departmental budgeting processes.
• Collaborate on projects for the Annual Fund and Major Gift teams to ensure efficient operations.

Skills

Administrative experience

Customer service

Communication skills

Multitasking

Discretion and tact

Education

Bachelor’s degree in business administration or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Job description

Job Description

The Associate Director, Executive Operations (Executive Assistant and Project Coordinator, Hokie Club) is responsible for providing comprehensive operational and administrative support to the Hokie Club and serves as a key operational partner to the Executive Associate Athletic Director & Executive Director, Hokie Club. This position reports to and assists the Executive Associate Athletic Director & Executive Director, Hokie Club in the management of daily office functions and coordinates activities with Hokie Club staff, Advancement staff, and leadership. The position independently manages and coordinates executive priorities, information, and projects, exercising sound judgment and discretion in a fast-paced and highly confidential environment. Acting as a key coordinator of cross-functional initiatives involving Athletics, Advancement, donors, Board members, and university leadership, the position supports the successful execution of organizational priorities. Core duties include supporting the operations and activities of the Hokie Club Board of Directors, managing travel and event schedules, and assisting with coordinating departmental budgeting processes. The incumbent also collaborates on projects and initiatives for the Annual Fund and Major Gift teams to ensure efficient operations and alignment with organizational goals.

Required Qualifications

• Demonstrated significant high-level administrative experience supporting senior and/or executive level individuals within a fast-paced, self-directed, and demanding environment.
• Proven experience in a customer service/customer interaction type of environment.
• Demonstrated advanced computer skills and demonstrated proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
• Demonstrated experience coordinating domestic travel arrangements.
• Proven ability to cultivate positive working relationships and gain the trust and respect of all levels of internal and external constituencies.
• Excellent communication skills.
• Ability to manage multiple projects at one time and independently establish priorities and meet deadlines.
• Demonstrated ability to exercise a high level of professionalism, discretion, judgment, diplomacy, and tact when handling confidential and sensitive matters.
• Demonstrated ability to anticipate executive needs, independently resolve routine operational issues, and coordinate complex activities involving multiple stakeholders.

Preferred Qualifications

• Bachelor’s degree in business administration or related field.
• Past experience in an intercollegiate athletics department.
• Past experience working with data entry/processing software such as, or similar to Blackbaud, Paciolan, HokieMart, SalesForce.
• Demonstrated experience supporting projects involving multiple priorities, deadlines, and internal and external constituencies.
• Experience with budget monitoring, forecasting, reporting, and reconciliation.

Pay Band

4

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Regular

Salary Information

$65,000-$70,000

Hours per week

40+

Review Date

September 30th, 2026

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim(That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Advancement HRat [e-mail] during regular business hours at least 10 business days prior to the event.