Executive Operations & Grants Lead

Private Foundations; New York (NY); Presencial; USD 90.000 - 130.000; Jornada completa

Descripción de la vacante

Private Foundations in New York seeks an all-around Operations Associate to partner with the Executive Director and act as the operational hub of the team.

The role blends office operations, financial tracking, grant administration, and executive support, requiring discretion, urgency, and strong initiative. Growth potential includes expanding systems and processes in collaboration with principals and counsel.

Formación

• 4+ years of professional experience in administration, operations, or finance with ownership and responsibility.
• Experience supporting senior executives, principals, or high-net-worth individuals and collaborating with diverse stakeholders.

Responsabilidades

• Own day-to-day operations including office management, vendors, subscriptions, supplies, and record retention.
• Coordinate travel, meetings, presentations, materials, and expense reporting for the Executive Director.
• Manage grant-related budgeting, expenditures, reporting, and compliance with foundation guidelines and IRS requirements.
• Serve as a trusted bridge between internal teams, family office, counsel, grantees, and partners, maintaining discretion and professionalism.
• Plan meetings, events, and special projects from concept to completion, ensuring timely follow-up and progress across initiatives.

Herramientas

Microsoft Office

Adobe

CRM

Project management tools

Expense reporting tools

Descripción del empleo

Private Foundations in New York seeks an all-around Operations Associate to partner with the Executive Director and act as the operational hub of the team.

The role blends office operations, financial tracking, grant administration, and executive support, requiring discretion, urgency, and strong initiative. Growth potential includes expanding systems and processes in collaboration with principals and counsel.