Executive Operations & Events Lead

Day & Zimmermann Company; Middletown (IA); On-site; USD 55,000 - 83,000; Full time

Job summary

Day & Zimmermann Company is seeking an Executive Operations Assistant to support senior leadership by managing calendars, coordinating meetings and travel, and preparing reports and presentations.

This role requires 5+ years of executive administrative or operations support in a fast-paced environment, plus experience with event planning, facilities coordination, and vendor management. GED is required; BA/BS or AA preferred.

Qualifications

• H.S. Diploma or GED required.
• Associate's or Bachelor's degree preferred.
• 5+ years of executive administrative or operations support experience.
• Experience supporting senior executives in fast-paced environments preferred.
• Experience with event planning, logistics, or facilities coordination preferred.
• Must possess a valid REAL ID-compliant driver’s license or current passport.
• Background screening required for all candidates.

Responsibilities

• Manage the President's calendar, priorities and daily office operations.
• Coordinate meetings, travel and executive communications.
• Prepare reports, presentations and correspondence.
• Track deadlines and follow up on key initiatives.
• Serve as primary contact for internal and external stakeholders.
• Plan and execute large-scale events and conferences (e.g., AUSA).
• Oversee venue, vendors, materials, shipping and on-site coordination.
• Manage event budgets and registration processes.
• Coordinate booth setup and materials for major conferences.
• Manage office and conference room scheduling.
• Coordinate with facilities management vendors.
• Oversee office supplies, equipment and general operations.
• Support vehicle coordination and internal logistics.
• Process expense reports and manage P-card allocations.
• Handle invoices, subscriptions and vendor payments.
• Assist budgeting and tracking for events and operational activities.

Skills

Organizational skills

Attention to detail

Discretion

Communication

Problem solving

Microsoft Office

Education

GED

AA/AS preferred

BA/BS preferred

Tools

Excel

Word

CADD (Revit/Bentley)

Job description

Day & Zimmermann Company is seeking an Executive Operations Assistant to support senior leadership by managing calendars, coordinating meetings and travel, and preparing reports and presentations.

This role requires 5+ years of executive administrative or operations support in a fast-paced environment, plus experience with event planning, facilities coordination, and vendor management. GED is required; BA/BS or AA preferred.