Executive Operations & Events Coordinator

Day & Zimmermann; Middletown (IA); On-site; USD 55,000 - 83,000; Full time

Job summary

American Ordnance, a Day & Zimmermann Company, seeks an Executive Operations Assistant to empower leadership success by anticipating needs, streamlining processes, and ensuring every detail is executed with precision.

The role includes managing the President’s calendar, coordinating meetings and travel, preparing reports and presentations, and acting as a key liaison with internal and external stakeholders. Strong organization and communication are essential.

Qualifications

• Strong organizational and multitasking abilities.
• Ability to handle sensitive information with discretion.
• Excellent written and verbal communication skills.

Responsibilities

• Manage the President’s calendar, priorities, and daily office operations.
• Coordinate meetings, travel, and executive communications.
• Prepare reports, presentations, and correspondence.
• Track deadlines and ensure timely follow-ups on key initiatives.
• Serve as a primary point of contact for internal and external stakeholders.
• Plan and execute large-scale events, including executive summits and industry conferences (e.g., AUSA).
• Manage logistics such as venues, vendors, materials, shipping, and on-site coordination.
• Oversee event budgets and registration processes.
• Coordinate booth setup, staffing, and materials for major conferences.
• Manage office and conference room scheduling and assignments.
• Coordinate with property/facilities management vendors.
• Oversee office supplies, equipment, and general workplace operations.
• Support vehicle coordination and internal office logistics.
• Process expense reports and manage P-card allocations.
• Handle invoices, subscriptions, and vendor payments.
• Support budgeting and tracking for events and operational activities.

Skills

Organizational skills

Attention to detail

Discretion

Written and verbal communication

Problem solving

Microsoft Office proficiency

Education

HS Diploma or GED

AA/BA degree preferred

Tools

Microsoft Office

Job description

American Ordnance, a Day & Zimmermann Company, seeks an Executive Operations Assistant to empower leadership success by anticipating needs, streamlining processes, and ensuring every detail is executed with precision.

The role includes managing the President’s calendar, coordinating meetings and travel, preparing reports and presentations, and acting as a key liaison with internal and external stakeholders. Strong organization and communication are essential.