Executive Operations & Events Coordinator

Mobomo; United States; On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health care

Paid time off

Retirement savings

Professional development

Job summary

Mobomo seeks an organized Special Assistant / Office Manager to provide executive operations support, travel logistics, and event coordination. The role interfaces with high-level internal and external stakeholders in fast-paced environments.

Responsibilities include calendar management, correspondence, file organization, meeting materials, and liaison duties. The ideal candidate excels in prioritization, communication, and operational efficiency while maintaining DoS policy compliance.

Qualifications

• Proven experience in executive administrative support or office management within federal environments.
• Strong familiarity with policies, filing, and travel policy compliance.
• Demonstrated experience in event planning and stakeholder engagement.
• Exceptional organizational, time management, and written/verbal communication skills.
• Proficiency with modern office management tools and scheduling platforms.
• U.S. Citizen capable of obtaining required security clearance.

Responsibilities

• Manage executive calendars, schedule high-level meetings, coordinate appointments, and maintain daily schedules.
• Draft, review, and coordinate official correspondence and internal/external communications.
• Organize and maintain executive files and documentation per Department of State policies.
• Prepare meeting materials, agendas, briefing books, and action item follow-ups.
• Serve as primary contact for stakeholders, handling inquiries and requests.
• Coordinate office logistics, supplies, equipment, and administrative processes.
• Develop event concepts, timelines, and execution plans for engagements.
• Arrange venues, catering, A/V, transportation, and related requirements.
• Oversee registration, RSVPs, attendee lists, and on-site guest management.
• Coordinate protocol requirements and ceremonial elements; conduct post-event reviews.

Skills

Executive support

Office management

Policy compliance

Stakeholder engagement

Communication skills

Scheduling platforms

Document management systems

Tools

Scheduling platforms

Document management systems

Job description

Mobomo seeks an organized Special Assistant / Office Manager to provide executive operations support, travel logistics, and event coordination. The role interfaces with high-level internal and external stakeholders in fast-paced environments.

Responsibilities include calendar management, correspondence, file organization, meeting materials, and liaison duties. The ideal candidate excels in prioritization, communication, and operational efficiency while maintaining DoS policy compliance.