Executive Office Manager & Legal Coordinator

Enterprise Mangement Solutions Inc; Baltimore (MD); On-site; USD 22,000 - 34,000; Full time

Benefits offered by this job

Overtime opportunities

Health insurance

Paid time off

Retirement benefits

Technology stipend

Professional development opportunities

Job summary

Enterprise Management Solutions, LLC is seeking an Executive Office Manager and Legal Administrative Coordinator to support the CEO and C-suite. The role focuses on calendar management, correspondence, records, and coordination of contracts, licensing, and regulatory matters.

You will interact with attorneys, regulators, insurers, and vendors, maintain confidential files, and ensure professional, secure executive-office operations.

Responsibilities

• Manage executive calendars, meetings, appointments, deadlines, reminders, and priorities.
• Draft, edit, proofread, format, and distribute professional correspondence, reports, policies, presentations, and other executive documents.
• Greet and screen visitors, route calls and inquiries, and coordinate mail, deliveries, and time-sensitive correspondence.
• Coordinate document collection, delivery, signatures, notarizations, certified mail, electronic filings, and final-document retention.
• Maintain confidentiality and follow applicable privacy, information-security, document-retention, and records-management requirements.

Job description

Enterprise Management Solutions, LLC is seeking an Executive Office Manager and Legal Administrative Coordinator to support the CEO and C-suite. The role focuses on calendar management, correspondence, records, and coordination of contracts, licensing, and regulatory matters.

You will interact with attorneys, regulators, insurers, and vendors, maintain confidential files, and ensure professional, secure executive-office operations.