Executive Operations & Coverage Specialist

Flatiron Health; North Carolina; Hybrid; USD 85,000 - 120,000; Full time

Job summary

Flatiron Health in Durham, NC seeks an Executive Operations Specialist to cover executive support responsibilities and assist Shared Services. The role requires coordinating complex calendars, travel, and confidential requests in a fast-paced, global environment.

You will support ET members during absences, drive process improvements, and help plan large-scale events and projects with cross-functional teams. Hybrid work arrangement with three days in-office weekly.

Qualifications

• 2–6+ years in executive administration or high-touch shared services.
• Experience supporting C-suite or VP-level executives preferred.
• Ability to work in a fast-paced, global environment with discretion.

Responsibilities

• Provide seamless, high-level executive support when ET members are unavailable.
• Manage complex calendars across multiple time zones with prioritization.
• Plan and coordinate domestic and international travel, lodging, and visas where applicable.
• Prepare and track expenses in compliance with policies.
• Support Shared Services programs and cross-functional initiatives.
• Handle confidential correspondence and materials for executives.

Skills

Calendar management

Travel logistics

Expense tracking

Executive support

Cross-functional support

Process improvement

Event coordination

Communication

Tech proficiency

Tools

Google Workspace

Concur

Slack

Job description

Flatiron Health in Durham, NC seeks an Executive Operations Specialist to cover executive support responsibilities and assist Shared Services. The role requires coordinating complex calendars, travel, and confidential requests in a fast-paced, global environment.

You will support ET members during absences, drive process improvements, and help plan large-scale events and projects with cross-functional teams. Hybrid work arrangement with three days in-office weekly.