Executive Operations Coordinator - Temporary

UCSF Health; San Francisco (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

UCSF Health in San Francisco is seeking a seasoned administrative operations professional to manage the full range of administrative services for a university-affiliated department. This temporary assignment through June 2027 focuses on budget, accounting, HR processes, and operational planning within a multi-disciplinary context.

The role requires applying theory to practice, supervising staff or students when needed, and ensuring confidentiality, strong communication, and effective calendar

Qualifications

• 3+ years of related work experience and/or equivalent experience/training.
• Thorough knowledge of University rules and regulations, processes, protocols, and procedures for budget, accounting and fund management, and/or personnel management.
• Interpersonal skills, including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling skills.
• Knowledge of a variety of administrative operational activities, such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
• Solid knowledge of common University-specific computer application programs.
• Ability to use discretion and maintain confidentiality.
• Strong skills in short-term planning, analysis, problem-solving, and customer service.
• Strong organizational skills, including the ability to manage executive calendars, coordinate complex schedules, prioritize competing requests, and support leadership with meeting logistics and follow-up.
• Thorough knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees.

Responsibilities

• Manage administrative services and general operations for an academic or non-academic organization.
• Plan short- and long-term activities; supervise staff or students as needed.
• Coordinate executive calendars and complex scheduling; support leadership with meetings.
• Apply budgeting, accounting, and fund management knowledge to daily operations.
• Maintain confidentiality and exercise good judgment in sensitive matters.

Skills

Interpersonal skills

Verbal and written communication

Strong organizational skills

Short-term planning

Problem-solving

Customer service

Confidentiality

Job description

UCSF Health in San Francisco is seeking a seasoned administrative operations professional to manage the full range of administrative services for a university-affiliated department. This temporary assignment through June 2027 focuses on budget, accounting, HR processes, and operational planning within a multi-disciplinary context.

The role requires applying theory to practice, supervising staff or students when needed, and ensuring confidentiality, strong communication, and effective calendar