Executive Operations Coordinator - Plant (On-Site)

Weidmann Electrical Technology; Urbana (OH); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance

Vision

Dental

PTO Day One

401k Match

Life Insurance

STD/LTD

Employee Assistance

Referral Program

Wellness Program

Clothing Allowance

Laptop/Computer Loan

Tuition Reimbursement

Award-Winning Employer

Job summary

Weidmann Electrical Technology in Urbana, OH is seeking an organized administrative and operations coordinator to support the General Manager, plant leadership, and Head of Operations – Americas at our Urbana facility. The role handles employee and visitor needs, site events, travel administration, and executive meetings while coordinating across the organization.

This position requires strong communication, confidentiality, and the ability to manage multiple priorities in a fast-paced

Qualifications

• High School Diploma or GED required; Associate degree in Business Management or related field preferred
• Minimum 5 years of experience in administrative support, operations coordination, executive support, or a similar role
• Experience supporting senior leadership in a global manufacturing environment
• Strong proficiency with Microsoft Office, including Word, Excel, PowerPoint, SharePoint, and Outlook; SAP experience a plus
• Experience with travel management systems such as Concur preferred
• Strong written and verbal communication skills with the ability to collaborate effectively across all levels of an organization
• High level of professionalism, confidentiality, and discretion when handling sensitive information
• Strong organizational skills and ability to manage multiple priorities and meet deadlines
• Ability to adapt and thrive in a fast-paced manufacturing environment

Responsibilities

• Provide administrative and operational support to the General Manager, plant leadership, and Head of Operations – Americas
• Coordinate plant and executive meetings, presentations, reports, agendas, meeting minutes, travel arrangements, and follow-up activities
• Support plant operations including employee and visitor coordination, new hire activities, site records, office supplies, and employee programs
• Coordinate customer visits, global visitors, site events, and employee engagement activities
• Serve as the U.S. Travel Administrator, supporting the Concur travel portal, travel arrangements, policy compliance, and travel-related questions
• Manage executive travel, itineraries, logistics, and weekly expense reporting for the Head of Operations – Americas
• Coordinate communications and information across plant leadership and internal and external stakeholders
• Handle confidential employee, operational, and executive information with professionalism and discretion
• Note: Other duties may be required

Skills

MS Office Proficiency

Travel coordination

Executive support

Communication skills

Discretion & confidentiality

Education

High School Diploma or GED

Associate degree in Business Management

Tools

Microsoft Office Suite

SAP

Concur Travel

Job description

Weidmann Electrical Technology in Urbana, OH is seeking an organized administrative and operations coordinator to support the General Manager, plant leadership, and Head of Operations – Americas at our Urbana facility. The role handles employee and visitor needs, site events, travel administration, and executive meetings while coordinating across the organization.

This position requires strong communication, confidentiality, and the ability to manage multiple priorities in a fast-paced