Administrative Assistant

Weidmann Electrical Technology; MIDDLETOWN (OH); On-site; USD 38,000 - 52,000; Full time

Job summary

Weidmann Electrical Technology in Middletown, OH is seeking an Administrative Assistant to provide comprehensive support for daily operations at the Middletown facility. The role involves clerical tasks, receptionist duties, meetings, and project-based work to ensure smooth operations and a professional, welcoming environment.

The ideal candidate has strong organizational and communication skills, proficiency in Microsoft Office, and the ability to handle confidential information in a fast-paced

Qualifications

• Proficient in Microsoft Office and basic database systems.
• Excellent written and verbal communication.
• Strong organizational skills with attention to detail.
• Ability to handle confidential information and work under pressure.

Responsibilities

• Provide administrative support to the Middletown facility.
• Coordinate meetings, prepare correspondence and presentations.
• Answer phones, greet visitors, and manage the campus directory.
• Assist with procurement workflows and inventory management in SAP.
• Support employee-related tasks and travel coordination.
• Prepare weekly and monthly reports and SMT agendas.

Skills

Strong organizational skills

Excellent written and verbal comms

Customer service oriented

Detail-oriented

Education

High School Diploma

Associate’s Degree

Tools

Microsoft Office

SAP

Job description

Full-time, on-site in Middletown , OH

Applicants must be legally authorized to work in the United States at the time of employment.

Full-time, on-site in Middletown , OH

Applicants must be legally authorized to work in the United States at the time of employment.

Join our team where we accomplish great things TOGETHER.

Allow us to introduce ourselves…

We are a globally active family company whose sustainable and responsible actions contribute to improved living standards. We are an attractive employer with a value-oriented corporate culture based on trust, appreciation and continuous improvement.

Weidmann Electrical Technology

has been at the heart of the global transformer industry for over 140 years. With deep rooted knowledge in the design, development and operation of transformers, Weidmann is a leading integrated solutions provider for specialized product and services in the energy sector.

The role…

The Administrative Assistant will provide comprehensive administrative support to the Middletown facility, ensuring smooth daily operations. Responsibilities include a wide range of clerical, receptionist, and project-based tasks. This role requires a highly organized and detail-oriented individual who can manage multiple priorities while maintaining a professional and welcoming presence, both in person and over the phone, to represent the company in a positive manner.

How You’ll Make An Impact…

Administrative Support

• Prepare correspondence and presentations using Microsoft Office
• Set up and coordinate meetings and conferences
• Support staff in assigned project-based work
• Follow up on timelines and deliverables
• Participate in cross-functional teams
• Advise team of any issues to ensure excellent customer service

Office Coordination

• Answer phones for the facility and maintain the campus directory
• Meet and greet clients, visitors, and employees
• Prepare and coordinate incoming USPS mail and express packages
• Maintain hard copy and electronic filing systems
• Maintain filing system for Production Orders after shipping
• Maintain electronic employee communication boards

Procurement & Inventory Management

• Prepare purchase requisitions in SAP for office supplies and various items
• Assist with procurement workflows as necessary
• Oversee the clothing and safety shoe programs, including ordering and distribution
• Create check requests for clothing and safety shoe reimbursements
• Assist with restocking and maintaining the First Aid cabinets
• Maintain inventory and set up campus lunches

Employee & Visitor Support

• Assist with employee-related tasks such as:
  • New employee orientation lunch
  • Lockout/tagout (LOTO) support
  • Badge photos and production
  • Collection of items upon employee departure
• Prepare monthly service awards for the Anniversary Program
• Lead the Employee Activities Committee, including:
  • Managing the budget
  • Coordinating meetings
  • Organizing engagement events
• Travel Administrator:
  • Administer all U.S. employee travel arrangements
  • Ensure compliance with company travel policies
  • Coordinate transportation and accommodations for Weidmann guests
• Partner with leadership to ensure visitor safety compliance and a safe environment

Reporting & Recordkeeping

• Collect and prepare the weekly Hi-Lo report for site
• Preparing SMT agenda for distribution per schedule

What Do You Bring…

• High School Diploma required; Associate’s Degree preferred.
• Strong organizational, written, and verbal communication skills.
• Excellent interpersonal and customer service abilities.
• Positive attitude and ability to work under pressure to meet deadlines.
• Detail-oriented with a high level of accuracy.
• Proficient in Microsoft Office; experience with other database systems a plus.
• Ability to handle confidential and sensitive information.
• Comfortable working in a fast-paced, sometimes stressful environment.

What do we offer?

• 1–3 years of administrative experience in a professional office setting
• Associate degree in Business Management or a related field preferred
• Proven ability to thrive in a fast-paced environment
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with SAP a plus
• Strong typing skills
• Excellent verbal and written communication skills
• Highly organized with strong attention to detail and ability to manage multiple tasks effectively

At Weidmann we are committed to equal opportunities and growth for all talents. We are convinced that a diverse and inclusive work environment increases mutual understanding and innovation of our business.