Plant Operations & Executive Coordinator

Weidmann Electrical Technology; Urbana (OH); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance

Vision

Dental

PTO Day One

401k Match

Life Insurance

STD/LTD

Employee Assistance

Referral Program

Wellness Program

Clothing Allowance

Laptop/Computer Loan

Tuition Reimbursement

Award-Winning Employer

Job summary

Weidmann Electrical Technology in Urbana, OH is seeking an organized administrative and operations coordinator to support the General Manager, plant leadership, and Head of Operations – Americas at our Urbana facility. The role handles employee and visitor needs, site events, travel administration, and executive meetings while coordinating across the organization.

This position requires strong communication, confidentiality, and the ability to manage multiple priorities in a fast-paced

Qualifications

• High School Diploma or GED required; Associate degree in Business Management or related field preferred
• Minimum 5 years of experience in administrative support, operations coordination, executive support, or a similar role
• Experience supporting senior leadership in a global manufacturing environment
• Strong proficiency with Microsoft Office, including Word, Excel, PowerPoint, SharePoint, and Outlook; SAP experience a plus
• Experience with travel management systems such as Concur preferred
• Strong written and verbal communication skills with the ability to collaborate effectively across all levels of an organization
• High level of professionalism, confidentiality, and discretion when handling sensitive information
• Strong organizational skills and ability to manage multiple priorities and meet deadlines
• Ability to adapt and thrive in a fast-paced manufacturing environment

Responsibilities

• Provide administrative and operational support to the General Manager, plant leadership, and Head of Operations – Americas
• Coordinate plant and executive meetings, presentations, reports, agendas, meeting minutes, travel arrangements, and follow-up activities
• Support plant operations including employee and visitor coordination, new hire activities, site records, office supplies, and employee programs
• Coordinate customer visits, global visitors, site events, and employee engagement activities
• Serve as the U.S. Travel Administrator, supporting the Concur travel portal, travel arrangements, policy compliance, and travel-related questions
• Manage executive travel, itineraries, logistics, and weekly expense reporting for the Head of Operations – Americas
• Coordinate communications and information across plant leadership and internal and external stakeholders
• Handle confidential employee, operational, and executive information with professionalism and discretion
• Note: Other duties may be required

Skills

MS Office Proficiency

Travel coordination

Executive support

Communication skills

Discretion & confidentiality

Education

High School Diploma or GED

Associate degree in Business Management

Tools

Microsoft Office Suite

SAP

Concur Travel

Job description

On-site

Applicants must be legally authorized to work in the United States at the time of employment

Join our team where we accomplish great things TOGETHER.

Allow us to introduce ourselves…

The Weidmann Group of companies is active in some of the world’s most vital fields namely energy and medical. Our technology and our knowhow contribute crucial resources to a worldwide market, whether it be leading the global market in transformer electrical insulation, keeping the lights on for billions of consumers, or the delivery of a breakthrough drug through our advanced plastics technologies for medical and pharmaceutical applications.

700 W Court St, Urbana, OH 43078, USA

On-site

Applicants must be legally authorized to work in the United States at the time of employment

Join our team where we accomplish great things TOGETHER.

Allow us to introduce ourselves…

The Weidmann Group of companies is active in some of the world’s most vital fields namely energy and medical. Our technology and our knowhow contribute crucial resources to a worldwide market, whether it be leading the global market in transformer electrical insulation, keeping the lights on for billions of consumers, or the delivery of a breakthrough drug through our advanced plastics technologies for medical and pharmaceutical applications.

The role…

You will provide administrative and operational coordination support to the General Manager, plant leadership, and Head of Operations – Americas at our Urbana, OH facility. This role supports key plant activities, employee and visitor needs, site events, U.S. travel administration, and executive meetings while serving as an important point of coordination across the organization.

This position is ideal for someone who is highly organized, professional, and detail-oriented with the ability to manage multiple priorities, maintain confidentiality, and effectively support employees, visitors, customers, and senior leaders.

How You’ll Make An Impact…

• Provide administrative and operational support to the General Manager, plant leadership, and Head of Operations – Americas
• Coordinate plant and executive meetings, presentations, reports, agendas, meeting minutes, travel arrangements, and follow-up activities
• Support plant operations including employee and visitor coordination, new hire activities, site records, office supplies, and employee programs
• Coordinate customer visits, global visitors, site events, and employee engagement activities
• Serve as the U.S. Travel Administrator, supporting the Concur travel portal, travel arrangements, policy compliance, and travel-related questions
• Manage executive travel, itineraries, logistics, and weekly expense reporting for the Head of Operations – Americas
• Coordinate communications and information across plant leadership and internal and external stakeholders
• Handle confidential employee, operational, and executive information with professionalism and discretion
• Note: Other duties may be required

What Do You Bring…

• High School Diploma or GED required; Associate degree in Business Management or a related field preferred
• Minimum 5 years of experience in administrative support, operations coordination, executive support, or a similar role
• Experience supporting senior leadership in a global manufacturing environment
• Strong proficiency with Microsoft Office, including Word, Excel, PowerPoint, SharePoint, and Outlook; SAP experience a plus
• Experience with travel management systems such as Concur preferred
• Strong written and verbal communication skills with the ability to collaborate effectively across all levels of an organization
• High level of professionalism, confidentiality, and discretion when handling sensitive information
• Strong organizational skills and attention to detail with the ability to manage multiple priorities and meet deadlines
• Ability to adapt and thrive in a fast-paced manufacturing environment

What do we offer?

• Medical insurance with an accompanying health savings account, vision and dental insurance, PTO starting your FIRST day
• 401k plan with company match, Company paid basic life and AD&D insurance, STD and LTD
• Employee assistance program
• Employee referral program
• Additional company programs include: Wellness, clothing allowance, computer loan, and tuition reimbursement
• An award-winning atmosphere! Weidmann was named Best Employer of Champaign County.

We look forward to hearing from you soon!

At Weidmann we are committed to equal opportunities and growth for all talents. We are convinced that a diverse and inclusive work environment increases mutual understanding and innovation of our business.

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