Executive Operations Coordinator — CHRO Office

Socket.dev; Santa Monica (CA); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical, Vision, Dental

Work/Life Balance benefits

401(k) company matching

Job summary

Lionsgate in Santa Monica seeks a Coordinator for the Office of the CHRO to provide administrative, operational, and project support to the EVP & Chief Human Resources Officer and HR department. You will manage sensitive priorities with discretion, anticipate needs, and help the CHRO office operate efficiently.

The role requires five days in office, strong organization, polished communication, and the ability to handle confidential information and multiple priorities in a fast-paced corporate

Qualifications

• Prior experience supporting an executive or senior leader in a fast-paced corporate environment; Human Resources, Legal, Entertainment, or other highly confidential business environments preferred.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities, deadlines, and stakeholders with limited supervision.
• Strong written and verbal communication skills, with the ability to interact professionally and confidently with employees, executives, external partners, and visitors.
• Demonstrated discretion and sound judgment in handling confidential, sensitive, and time-critical information.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, Teams, and comfort learning new digital tools, systems, and AI-enabled productivity tools.

Responsibilities

• Provide high-level administrative support to the CHRO, including complex calendar management, meeting scheduling, travel coordination, expense reports, invoice processing, phone coverage, and day-to-day executive office support.
• Manage the CHRO’s calendar with strong judgment and prioritization, balancing urgent business needs, executive meetings, employee matters, board and committee-related work, and HR department priorities.
• Serve as a professional and responsive point of contact for the CHRO office, including handling inquiries, routing requests, tracking follow-ups, managing open items, and ensuring timely resolution.
• Prepare, edit, organize, and distribute correspondence, presentations, meeting materials, reports, agendas, briefing documents, and other HR or executive-level materials with accuracy and attention to detail.
• Handle highly confidential employee, organizational, compensation, executive, legal, and departmental information, documents, records, and files with discretion, professionalism, and sound judgment.
• Coordinate meetings and events, including scheduling, conference room reservations, catering, visitor access, agendas, materials, Teams/technology setup, and other logistical arrangements.
• Track and help drive follow-up on key CHRO office priorities, including action items, deadlines, leadership meeting follow-ups, HR initiatives, vendor matters, purchase requests, invoices, and special projects.
• Maintain HR department resources, including organizational charts, distribution lists, department calendars, contact lists, Teams channels, shared files, office supplies, incoming mail, and other administrative systems.
• Support onboarding and integration of new HR team members by coordinating introductions, department meetings, systems access, Teams channels, distribution lists, and other relevant resources.
• Conduct company-specific and industry-wide research, compile and summarize information, and support special projects related to HR operations, employee engagement, executive requests, and broader business priorities.

Skills

Executive support

Calendar management

Communication

Discretion

Microsoft Office & Teams

Job description

Lionsgate in Santa Monica seeks a Coordinator for the Office of the CHRO to provide administrative, operational, and project support to the EVP & Chief Human Resources Officer and HR department. You will manage sensitive priorities with discretion, anticipate needs, and help the CHRO office operate efficiently.

The role requires five days in office, strong organization, polished communication, and the ability to handle confidential information and multiple priorities in a fast-paced corporate